Architecture Marketing & Proposals Specialist

McMillan Pazdan Smith Architecture; Columbia (SC); On-site; USD 45,000 - 65,000; Full time

Job summary

McMillan Pazdan Smith Architecture seeks a Marketing Specialist to support the development of proposals, qualifications, presentations, and marketing materials that showcase the firm’s expertise and help drive growth.

You will collaborate with Marketing, Business Development, Communications, and Graphic Design professionals across studios and market sectors to win design work and advance business opportunities.

Qualifications

• Bachelor's degree or equivalent in Marketing, Communications, English, journalism, graphic design, business, or related field.
• 1-5 years of marketing, proposal coordination, or business development experience, preferably in AEC industry.
• Experience developing proposals, qualifications packages, RFQ/RFP responses, and client presentations.
• Exceptional writing, editing, and proofreading skills with strong attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong organizational, project management, and communication skills.
• Proficiency in Adobe Creative Suite (InDesign) and PowerPoint.
• Experience with CRM, ERP, or marketing database platforms (Hubspot, OpenAsset, VantagePoint, Cosential, Salesforce) preferred.
• Ability to translate complex information into clear, compelling marketing content.
• Proactive, resourceful, and solutions-oriented mindset with a commitment to continuous improvement.

Responsibilities

• Lead the development and production of proposals, qualifications, RFQ/RFP responses, SF330s, and interview materials.
• Partner with technical staff, studio leaders, and business development team members to create compelling, client-focused pursuit content.
• Write and customize project narratives, resumes, cover letters, and executive summaries tailored to pursuit requirements.
• Manage proposal schedules, coordinate deliverables, and ensure compliance with client requirements, firm standards, and brand guidelines.
• Support continuous improvement of proposal processes, templates, and best practices.
• Develop and maintain marketing materials including project sheets, qualifications packages, resumes, presentations, brochures, and award submissions.
• Write and edit content that effectively communicates the firm's expertise, experience, and differentiators.
• Maintain marketing assets, project information, and content libraries while ensuring branding consistency.
• Assist in the development of pursuit strategies, interview presentations, and client-facing materials.
• Coordinate presentation content, graphics, and rehearsal materials to support successful interviews and shortlisted pursuits.
• Maintain accurate opportunity, client, and contact information within CRM and marketing systems.
• Track pursuits, business development activities, and key marketing metrics.

Skills

Writing

Editing

Project management

Communication

Deadline management

Collaboration

Storytelling

Education

Bachelor's degree in Marketing, Communications, English, journalism, graphic design, business

Tools

InDesign

PowerPoint

HubSpot

OpenAsset

VantagePoint

Cosential

Salesforce

Job description

McMillan Pazdan Smith Architecture seeks a Marketing Specialist to support the development of proposals, qualifications, presentations, and marketing materials that showcase the firm’s expertise and help drive growth.

You will collaborate with Marketing, Business Development, Communications, and Graphic Design professionals across studios and market sectors to win design work and advance business opportunities.