Architectural Program Coordinator: Projects & Delivery

Ware Malcomb; Denver (CO); On-site; USD 52,000 - 74,000; Full time

Job summary

Ware Malcomb is seeking a Program Coordinator to support the daily operations of our program and project teams across all project phases, from development to construction administration. You will collect, organize, and maintain project data, ensuring accuracy and compliance, while supporting contract and fee administration and invoicing processes.

In this role you will coordinate documentation through ACC and dashboards, maintain filing structures, and help project managers with submittals,

Qualifications

• 2+ years of administrative, clerical, or project support experience required.
• 2+ years of experience as a Construction Administrator, Construction Project Coordinator, Architectural Project Coordinator, or similar role preferred.
• Proficiency with Microsoft Office Suite.
• Experience with Autodesk Construction Cloud (ACC), Procore, or similar PM software preferred.
• Experience with Microsoft Project, Primavera, or similar scheduling software preferred.
• Familiarity with Smartsheet or ability to learn new software quickly.
• Strong organizational, written, and verbal communication skills with attention to detail.
• Ability to manage multiple priorities and deliver high-quality work.
• Knowledge of administrative, documentation, and billing processes.
• Ability to build collaborative relationships across cross-functional teams and with clients.

Responsibilities

• Develop and maintain responsibility matrices, workflows, templates, and program documentation for process improvements.
• Collect, organize, and maintain project data and documentation from stakeholders.
• Coordinate project documentation through ACC, dashboards, and e-signature tools.
• Support contract and fee administration by processing contracts, amendments, and reviews.
• Manage invoice and pay application processes with contractors, suppliers, and accounting.
• Assist project managers with submittals, RFIs, compliance docs, and records.
• Update project dashboards and client portals to reflect current status.
• Provide responsive communication and high-quality customer service to stakeholders.

Skills

Administrative support

Microsoft Office

Communication

Cross-functional collaboration

Attention to detail

Time management

Project coordination

Tools

ACC/Procore

Microsoft Project

Primavera

Smartsheet

Job description

Ware Malcomb is seeking a Program Coordinator to support the daily operations of our program and project teams across all project phases, from development to construction administration. You will collect, organize, and maintain project data, ensuring accuracy and compliance, while supporting contract and fee administration and invoicing processes.

In this role you will coordinate documentation through ACC and dashboards, maintain filing structures, and help project managers with submittals,