Architectural Program Coordinator – Project Delivery & Admin

Waremalcomb; Denver (CO); On-site; USD 52,000 - 78,000; Full time

Job summary

Ware Malcomb is seeking a Program Coordinator to support the daily operations of program and project teams across development, design, and construction administration. You will collect, organize, and maintain project data and documentation to support administrative, reporting, compliance, communication, and documentation needs for active projects.

You will coordinate documentation and deliverables through ACC, dashboards, and electronic signatures, while assisting with contract administration,

Qualifications

• 2+ years of administrative, clerical, or project support experience.
• Experience with ACC, Procore, or similar PM software preferred.
• Proficiency with Microsoft Office Suite.
• Strong written and verbal communication.
• Excellent organizational skills and attention to detail.
• Ability to work across cross-functional teams.

Responsibilities

• Develop and maintain program documentation and workflows.
• Collect, process, organize project data and correspondence.
• Coordinate documentation and deliverables using ACC and dashboards.
• Support contract and fee administration; track changes and logs.
• Process invoices and pay applications with accounting teams.
• Assist project managers with submittals, RFIs, and compliance documents.
• Maintain updated project dashboards and client portals.
• Provide responsive communication and high-quality customer service.

Skills

Administrative support

Attention to detail

Communication skills

Multitasking & prioritization

Customer service

Tools

Microsoft Office Suite

Autodesk Construction Cloud (ACC)

Procore

Microsoft Project

Primavera

Smartsheet

Job description

Ware Malcomb is seeking a Program Coordinator to support the daily operations of program and project teams across development, design, and construction administration. You will collect, organize, and maintain project data and documentation to support administrative, reporting, compliance, communication, and documentation needs for active projects.

You will coordinate documentation and deliverables through ACC, dashboards, and electronic signatures, while assisting with contract administration,