AR Transaction Specialist

Firstservice-Residential; Irvine (CA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401K match

Paid holidays

Tuition reimbursement

Legal services

Employee assistance program

Job summary

FirstService Residential is seeking an AR Transaction Specialist in Irvine, CA to handle resale transactions and ensure accurate and timely setup for new homeowners. This role is part of the Accounting team and requires prior related accounting experience in a fast-paced environment.

The candidate should be ambitious, self-directed, and capable of working autonomously or with the leadership team to meet business and financial goals.

Qualifications

• Basic knowledge of Microsoft Applications, especially Word, Excel and Outlook.
• Good written and verbal communication skills.
• Must be able to communicate on the phone.

Responsibilities

• Assist in the processing of transfer of ownerships resulting from resale transactions.
• Assist in the posting of all payments received from escrow as a result of a resale transaction.
• Retrieve the escrow documents from 3rd party vendor, review the documents for completeness, and notate that the escrow closed on the 3rd party vendor website.
• Assist in ensuring all processed resale paperwork is parsed out accurately in the file folders.
• Assist in the electronic filing of all processed resale paperwork once Copy Shop scanning is complete.
• Assist in the processing of the daily sync from Connect to Jenark.
• Timely for work and meetings.
• Follows quality system procedures.
• Other duties as assigned.

Skills

Written communication

Verbal communication

Phone communication

Customer service

Education

GED or high school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description

Job Overview

The AR Transaction Specialist is responsible for processing resale transactions and ensuring that new homeowners are set up accurately and timely. This position is a critical and integrated member of the Accounting team and a successful candidate will have previous related accounting experience and the ability to function effectively in a fast paced, high transaction processing environment.

The position requires an individual who is ambitious, self-directed, and capable of working autonomously or with the leadership team to achieve the business and financial goals of the company.

Compensation

$22-23/hr

FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Your Responsibilities

• Assist in the processing of transfer of ownerships resulting from resale transactions.
• Assist in the posting of all payments received from escrow as a result of a resale transaction.
• Responsible to retrieve the escrow documents from 3rd party vendor, review the documents for completeness, and notate that the escrow closed on the 3rd party vendor website.
• Responsible to assist in ensuring all processed resale paperwork is parsed out accurately in the file folders.
• Responsible to assist in the electronic filing of all processed resale paperwork once Copy Shop scanning is complete.
• Responsible to assist in the processing of the daily sync from Connect to Jenark.
• Timely for work and meetings.
• Follows quality system procedures.
• Other duties as assigned.

Skills & Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Basic knowledge of Microsoft Applications, especially Word, Excel and Outlook.
• Good written and verbal communication skills.
• Must be able to communicate on the phone.

Education & Experience

• Strong customer service skills.
• Must have a minimum of a GED or a high school diploma.

Physical Requirements & Working Environment

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25 lbs.
• Must be able to sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.
• Must be able to communicate effectively with internal and external customers.

What We Offer

• Medical, dental, and vision plans (full time and those working 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

About Us

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

Automated Employment Decision Tool (AEDT) Usage

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT – NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.