AR Staff Accountant

Mercury Print Productions; Town of Gates (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life & Disability insurances

401(k) plan

Paid holidays

Paid time off

Employee Assistance Program

Job summary

Mercury Print Productions in Rochester, NY is seeking an experienced AR Staff Accountant to manage the full customer billing cycle, maintain AR records, and support month-end close.

The role requires 4+ years in accounting or AR, strong Excel/ERP skills (Business Central), and attention to detail. Competitive salary and benefits offered; located at Rochester Tech Park with standard M-F hours.

Qualifications

• 4+ years of accounting, billing, invoicing, and accounts receivable experience required.
• Month-end close reconciliations experience preferred.
• Manufacturing or printing industry experience a plus.
• Strong knowledge of AR and billing procedures with accurate invoicing.
• Proficiency in Excel and ERP systems; Business Central experience preferred.

Responsibilities

• Create and post accurate customer invoices in Business Central for completed projects.
• Manage monthly and recurring billing cycles and meet deadlines.
• Process postage, freight charges, prepayments and credit memos.
• Submit invoices through customer portals and resolve rejected submissions.
• Maintain sales tax exemption documents and verify proper tax treatment before invoicing.
• Reconcile accounts receivable balances and research payment discrepancies.
• Respond to customer billing inquiries and assist with collections.
• Complete monthly billing accruals and close reconciliations.
• Process accounts payable transactions.
• Post finished goods inventory adjustments in Business Central and reconcile.

Skills

Accounts receivable

Invoicing

Billing

Excel

ERP systems

Attention to detail

Communication

Education

High school diploma

Associate degree preferred

Tools

Business Central

Job description

Mercury Print Productions is looking for an experienced AR Staff Accountant to join our team!

Unleash Your Potential with Mercury, where we're not just a printing company — we're a family. With a proud legacy spanning years in the industry, we're dedicated to pushing the boundaries of what's possible in educational printing. Our commitment to innovation drives us to continually invest in cutting-edge technology and machinery, giving our employees opportunity to be at the forefront of the field.

We're seeking an AR Staff Accountant to join our dynamic team. In this important role, you'll be responsible for managing accounts receivable activities, including processing customer payments, maintaining accurate account records, monitoring outstanding balances, and assisting with collections. The ideal candidate will have strong organizational skills, attention to detail, excellent communication abilities, and a solid understanding of accounting principles. This position requires accuracy, problem-solving skills, and the ability to manage multiple priorities while maintaining positive customer relationships and supporting the company's financial operations.

Prior experience in accounts receivable or accounting is preferred.

Position Details:

• Job Title: AR Staff Accountant
• Department: Accounting
• Location: Rochester Tech Park, 2332 Innovation Way, Bldg 4, Rochester, NY 14624. Must have reliable transportation.
• Schedule: Full-time, A Shift, 8:00am - 4:30pm, Monday - Friday (start time flexible, between 7:00 am and 8:30 am)
• Pay: $60,000 - $70,000 annual salary. Final compensation is based on experience.
• Job Summary: The AR Staff Accountant is responsible for managing the full customer billing cycle, maintaining accounts receivable records, and supporting account reconciliation to ensure accurate financial records and efficient processes.
• Manager/Supervisory Role: No
• Reports To: Controller
• Duties/Expectations: While duties may vary from day to day, below is a list of general duties you can expect in this role.
  • Create and post accurate customer invoices in Business Central for completed and shipped jobs.
  • Manage monthly and recurring billing cycles while meeting established deadlines.
  • Process postage and freight charges along with prepayment invoices and credit memos.
  • Submit invoices through customer portals and resolve rejected or disputed submissions.
  • Maintain sales tax exemption documentation and verify proper tax treatment before invoicing.
  • Reconcile accounts receivable balances and research payment discrepancies.
  • Respond to customer billing inquiries and assist with collections support.
  • Complete monthly billing accruals and assigned reconciliations to support month‑end close.
  • Process accounts payable transactions.
  • Post finished goods inventory adjustments in Business Central and reconcile.
  • Continuously work to develop skills / knowledge and complete all training required by the company.
  • Be a team player, communicate clearly and respectfully, and maintain a positive attitude.
  • Be dependable, reliable, and consistently perform high‑quality work meeting company production standards.
  • Perform other duties as needed / assigned.
  • Adhere to all company and department policies and procedures.

What we are looking for:

• Position Qualifications:
  • Work Experience:
    • 4+ years of accounting or billing, invoicing, and accounts receivable is required.
    • Experience with month-end close reconciliations preferred.
    • Manufacturing or printing industry experience a plus.
  • Knowledge/Skills:
    • Strong knowledge of accounts receivable and billing procedures with the ability to accurately process invoices and perform account reconciliations.
    • Proficiency in Microsoft Excel and accounting software with experience using ERP systems. Business Central experience preferred.
    • Excellent attention to detail and organizational skills with the ability to prioritize tasks and meet deadlines while communicating effectively across departments.
  • Education: High school diploma or GED is required. Associate degree in a related field is preferred; equivalent relevant work experience may be considered in lieu of education.
  • Must be of legal working age and eligible to work in the U.S.
• Work Environment/Physical Requirements:
  • Works indoors in a temperature-controlled office and may be exposed to loud sounds, hazardous chemicals, and equipment on the production floor. Must have the ability to bend, lift and carry up to 25 lbs.; sit for extended periods; complete repetitive tasks; operate computers and/or machines (dexterity, bend, stretch, reach, climb, crouch, etc.); and communicate effectively.

Working for Mercury:

• What we are about: Mercury is a localfamily owned printing business that has been operating in Rochester since 1968. We have grown from a small basement operationwith just a few employees to our current facility that operates 24/7 with 200+ employees and while we offer a variety of printing formats, our primary focus is educational printing.In an age where companiestend to see employees as only numbers, we reject that trend and see our team as part of the family. Weare a tech forward printing company using innovation and excellent customer service to provide a quality product to our clients.We pride ourselves on providing a workplace with state of the art equipment and technology, and our environment is highly focused on teamwork, efficiency, quality and safety.
  • Want to learn more? Check out our website https://mercuryprint.com and social media.
• What we offer: We are constantly evaluating what our employees need from us and adjusting to meet these needs.
  • Our compensation ranges are competitivefor the industry based on experience/skills plus with our annual evaluations, employees have the opportunity to potential rate increases based on individual performance/attendance AND company performance.
  • Our benefits package including Medical, Dental, Vision, Life & Disability insurances, time off starting at 80 hours that grows with your years of service, paid holidays,retirement savings with our 401(k) plan, and an Employee Assistance Program.
  • Our longevity and growth opportunities have lead to employees celebrating decades of anniversaries. It isn't unusual for our people to work their way up from production floor to leadership.
  • Our fun atmosphere shows our dedication and our desire foremployees to enjoy coming to work each day. We coordinate employee appreciation events to allow for everyone to come together, plusrecognition opportunities with appraisals, employee of the month and service awards!

Mercury is an EEO employer anduses e-verify to confirm employment eligibility. All applicant notices are available on our career page at: https://mercuryprint.com/working-at-mercury/#AppNotice