Accounts Receivable Specialist

ADP, Inc.; Beaverton (MI); On-site; USD 28,000 - 39,000; Full time

Job summary

BMG is seeking an Accounts Receivable Specialist to manage invoicing, collections, and AR accuracy in Beaverton, MI. You will work with Sales, Purchasing, and Operations to resolve discrepancies and maintain strong financial controls.

The role requires 2+ years AR experience, strong Excel/ERP skills, and attention to detail. Manufacturing experience is a plus; US work authorization is required.

Qualifications

• High school diploma or equivalent; some college accounting/finance preferred.
• 2+ years accounts receivable experience preferred.
• Manufacturing environment experience preferred.
• Proficiency in Excel and accounting software/ERP systems.

Responsibilities

• Prepare and send customer invoices and ensure accurate billing.
• Monitor and collect payments; communicate upcoming due and past-due amounts.
• Reconcile vendor invoices and perform three-way match with PO and receiving documents.
• Support month-end close, audits, and reporting; maintain AR records and forecasts.

Skills

Accounts Receivable

Excel

ERP systems

Customer service

Attention to detail

Education

High school diploma

Tools

Microsoft Excel

ERP software

Job description

Administration Full Time Hourly Administration Beaverton, MI, US

2 days ago Requisition ID: 1342

BMG is a thermoforming packaging/automation solutions leader focused on a customer-centric approach to designing and building capital equipment machinery, tooling systems, and packaging automation solutions. BMG is a global organization representing the world’s most extensive thermoforming portfolio in the following industries: automotive, medical, electronics, horticulture, food, and process automation.

The Accounts Receivable Specialist is responsible for managing the company’s daily receivables activities to ensure accurate financial records and timely cash flow. This role supports the accounting function by processing customer invoices, collecting payments, managing vendor invoices, and coordinating timely disbursements. The position works closely with sales, purchasing, operations, and vendors to resolve discrepancies and maintain strong financial controls.

The role ensures that customer accounts are billed accurately and payments are collected in accordance with company credit policies, while also verifying vendor invoices, matching purchase orders and receiving documentation, and processing payments according to approved terms. The specialist maintains organized financial records, reconciles account balances, assists with month-end close activities, and supports audit and reporting requirements.

This position plays an important role in maintaining positive relationships with customers and vendors while supporting the accuracy, efficiency, and integrity of the company’s accounting processes .

KEY DUTIES AND RESPONSIBILITIE S:

• Prepare all invoices to customers.
• Ensure that invoices and shipping information are accurate and that they are in accordance with the terms of the sale.
• Assist Service Department with billings.
• Prepare all credit memos and ensure that proper documentation and approval has been obtained for each credit memo.
• Communicate with the customers regarding due and past due payments.
• Work with customers and banks to ensure that letters of credit are proper and that payments under letters of credit are received on a timely basis.
• Recommend to management regarding credit limits and withholding of credit and retain proper documentation of decisions regarding credit limits.
• Maintain customer files for invoicing and payments and issues regarding the same.
• Review for accuracy all freight bills.
• Balance incoming cash and invoicing on a daily basis and maintain and balance customer deposits.
• Prepare daily, weekly, and monthly reports, as required, regarding incoming cash and A/R, including forecasting.
• Assist shipping and marketing with all shipments to ensure accuracy.
• Assist in year-end audit request.
• Provide cross trained support to Accounts Payable Specialist as needed:
• Process vendor invoices accurately and in a timely manner.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Code invoices to appropriate general ledger accounts and cost centers.
• Prepare and process weekly check runs, ACH, and wire payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and documentation, including W-9 forms.
• Assist with month-end close activities, including reconciliations and accruals.
• Support preparation of 1099 reporting.
• Ensure compliance with company internal controls and purchasing policies.
• Maintain organized records for audit support.

EDUCATION/QUALIFICATIONS:

• A high school diploma or equivalent required; some college education in Accounting, Finance or related field preferred.
• 2+ years’ Accounts Receivable experience preferred.
• Experience within a manufacturing environment is preferred.
• Strong computer skills, including proficiency in Microsoft Excel and accounting software/ERP Systems.
• Excellent oral and written communication skills with a customer-service orientation.
• Strong organizational skills with high attention to detail.
• A minimum requirement for this position is the ability to work in the United States on a permanent basis. No visa sponsorship/support is available for this position.

ENVIRONMENT/PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 lbs at times.
• Must be able to access and navigate each department at the organization’s facilities (i.e. climb stairs, ladders, etc.)

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EEO statement to include at the end of the posting:

BMG is an Equal Employment Opportunity employer and all qualified applicants for employment will receive consideration for employment without regard for race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics.

We are committed to working with and providing reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation for any portion of the employment process, please call 989-435-7741 and ask for Human Resources.