AR Specialist: Invoicing, Collections & Billing

Artemax; New Berlin (WI); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) plan with competitive matching

Employee Assistance Program (EAP)

Short-Term and Long-Term Disability

Life insurance

Personal Time off

Paid holidays and more!

Job summary

Artemax in New Berlin, WI is seeking an Accounts Receivable Specialist to maintain customer accounts and drive timely collections. The role emphasizes accuracy, organization, and strong communication to resolve account issues.

Responsibilities include invoicing, collections, dispute resolution, payment application, ERP data upkeep, and process improvements to increase efficiency. Relevant accounting education and 1–3 years in invoicing/collections are required.

Qualifications

• Associate’s degree in accounting, finance, or related field or equivalent experience required.
• 1-3 years of experience in invoicing, collections.
• Proficient with Microsoft Office applications: Excel, Word, Outlook, and the ability to learn and utilize company specific accounting software/ERP systems.
• Experience in a manufacturing environment is preferred.

Responsibilities

• Invoicing & Billing: Generate and distribute accurate invoices to customers.
• Collections: Monitor AR aging reports, identify overdue accounts, and communicate with customers via email or phone to secure timely payment.
• Dispute Resolution: Research billing errors, payment discrepancies, and missing information, working with customers and internal teams to resolve issues.
• Payment Processing: Record and apply incoming ACH, credit card, check, and wire payments to the correct customer accounts.
• Data Management: Maintain accurate customer profiles in the ERP, including contact information, payment terms, and credit limits to support effective billing and collections.
• Continuous Improvement: Identify bottlenecks and opportunities within billing and collections processes and recommend and implement improvements to increase efficiency and effectiveness.

Skills

Invoicing & collections

Attention to detail

Customer communication

Education

Associate’s degree in accounting/finance or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP systems

Job description

Artemax in New Berlin, WI is seeking an Accounts Receivable Specialist to maintain customer accounts and drive timely collections. The role emphasizes accuracy, organization, and strong communication to resolve account issues.

Responsibilities include invoicing, collections, dispute resolution, payment application, ERP data upkeep, and process improvements to increase efficiency. Relevant accounting education and 1–3 years in invoicing/collections are required.