AR Specialist

Complete Staffing Solutions; Danvers (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Complete Staffing Solutions is seeking an Accounts Receivable Specialist to join our accounting team. The role involves managing a high-volume AR portfolio, generating invoices, processing payments, and performing reconciliations with attention to detail.

Ideal candidates have 3–5 years AR experience, strong Excel skills, and the ability to work in a fast-paced environment. Familiarity with Gaviti or BlueSnap is a plus but not required.

Qualifications

• 3–5 years of accounts receivable experience
• Strong Excel skills with lookups and data analysis
• Bachelor's degree in Accounting, Finance, Business, or related field preferred
• Experience with Gaviti and/or BlueSnap is a plus but not required
• Strong attention to detail and organizational skills
• Ability to manage multiple accounts and deadlines in a fast-paced environment

Responsibilities

• Manage day-to-day AR process for a high volume of customer accounts
• Generate invoices, process payments, and maintain customer records accurately
• Monitor outstanding balances and conduct timely collections
• Perform reconciliations and resolve payment discrepancies
• Communicate with customers regarding invoices and payment status
• Post payments to customer accounts and assist cash application
• Prepare AR and aging reports and related financial information
• Collaborate with Sales, Customer Service, and Accounting to resolve billing issues
• Identify past-due accounts and support process improvements

Skills

Accounts receivable

Excel skills

Attention to detail

Communication

Time management

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Gaviti

BlueSnap

Job description

Job Description

Job Description

Accounts Receivable Specialist

We are seeking an experienced Accounts Receivable Specialist to join our accounting team. The ideal candidate will have strong experience managing a high-volume AR portfolio, excellent attention to detail, and the ability to work efficiently in a fast-paced environment. Experience with Gaviti and/or BlueSnap is a plus, but not required.

Responsibilities

• Manage the day-to-day accounts receivable process, including a high volume of customer accounts and transactions.
• Generate invoices, process payments, and maintain accurate customer account records.
• Monitor outstanding balances and conduct collection activities to ensure timely payments.
• Perform account reconciliations and research discrepancies or payment issues.
• Communicate professionally with customers regarding invoices, balances, payment status, and account questions.
• Assist with cash application and accurately post payments to customer accounts.
• Prepare and maintain AR reports, aging reports, and other financial information as needed.
• Work closely with internal teams, including Sales, Customer Service, and Accounting, to resolve billing and account issues.
• Identify and elevate past-due accounts and assist with improving collection processes.
• Maintain accurate documentation and follow established accounting policies and procedures.

Qualifications

• 3–5 years of accounts receivable experience preferred.
• Experience working in a high-volume AR environment strongly preferred.
• Bachelor's degree in Accounting, Finance, Business, or a related field preferred, but not required.
• Experience with Gaviti and/or BlueSnap is a plus, but not required.
• Strong Microsoft Excel skills are required; experience with spreadsheets, reporting, lookups, and data analysis is highly desirable.
• Strong understanding of accounts receivable processes, including invoicing, collections, cash application, and account reconciliation.
• Excellent attention to detail and organizational skills.
• Ability to prioritize and manage multiple accounts and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.

Preferred Industry Experience

Experience in distribution, manufacturing, trucking/transportation, logistics, or other high-volume transactional industries is strongly preferred. However, candidates with solid high-volume AR experience from other industries will also be considered.

Ideal Candidate

The ideal candidate is a hands-on AR professional who is comfortable working with large volumes of transactions and customer accounts, has strong Excel skills, and can independently manage collections, reconciliations, and account issues. Experience with Gaviti or BlueSnap and a background in distribution, manufacturing, trucking, or logistics would make a candidate particularly strong, but these are preferred rather than required qualifications.

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