AR Billing Manager — Flexible Hours & Detail‑Oriented

SHELTON ENERGY SOLUTIONS LLC; Kent (LA); On-site; USD 48,000 - 72,000; Full time

Job summary

SHELTON ENERGY SOLUTIONS LLC seeks an AR Account Manager in Alexandria, LA to handle accounts receivable, billing, and project maintenance within a fast-paced office environment. The role emphasizes accuracy, deadlines, and cross-department collaboration.

The position requires at least 1 year in AR/accounting, strong communication skills, and the ability to manage multiple processes including subcontractor and customer billing. Monday–Friday, U.S. standard hours, on-site work.

Qualifications

• Minimum of 1 year experience in accounts receivable/accounting.
• Customer services skills in working with employees from various departments.
• Knowledge of preparing bid specifications for customers.
• Knowledge of safety practices, Worker’s Compensation, and basic OSHA regulations.
• Analytical, problem solving and long-term planning skills.
• Written and verbal communications skills.
• Ability to be flexible and open to multiple opinions and interpretations.

Responsibilities

• After all expenses are captured, complete 100% of the weekly billing by Thursday for approval.
• Get all billing approvals from the Divisional Manager for Friday submittals.
• Gather all deliverables needed to submit billing to the customer.
• Track percentage complete on fixed-priced contract with field representatives.
• Responsible for the review of the capture of all qualified expenses per contracts.
• Maintain and reconcile a complete AR Ledger.
• Work with deposit or to ensure all deposits are posted correctly and timely.
• Maintain a rigid AR policy with customers.
• Manage all division’s collection activities.
• Maintain copies of all T&E/fixed-bid/emergency work contracts.
• Responsible for capturing all budget items on fixed-priced contracts.
• Maintain T&E and emergency work schedule and management of approved rates with Horne Group, outside consultants.
• Act as liaison between field and contract billers.
• Work with Inspectors on project processes to ensure workflow efficiency.

Skills

Accounts receivable

Customer service

Bid specifications

OSHA knowledge

Analytical skills

Communication skills

Flexibility

Tools

Accounting software

Driver's license

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

AR Account Manager

Derek Snyder Full Time Clerical Alexandria, LA, US

30+ days ago Requisition ID: 1492

Summary

The Account Manager (AM) is responsible for all aspects of the Division’s accounts receivable, billing and project maintenance.TheAMunderstandstheimportanceofprovidinganengagingworkenvironmentandisproudofthe company they are a part of.The AM is a self-motivator, with the ability to work in a fast-paced environment and pay attention to meticulous details.

DutiesandResponsibilities

• Afterallexpensesarecaptured,complete100%oftheweeklybillingbyThursdayforapproval.
• GetallbillingapprovalsfromtheDivisionalManagerforFridaysubmittals.
• Gatheralldeliverablesneededtosubmitbillingtothecustomer.
• Trackpercentagecompleteonfixedpricedcontractwithfieldrepresentatives
• Responsibleforthereviewofthecaptureofallqualifiedexpensespercontracts

AccountsReceivable(AR)Maintenance

• MaintainandreconcileacompleteARLedger
• Workwithdepositortomakesurealldepositsarepostedcorrectlyandtimely.
• MaintainarigidARpolicywithcustomers.
• Managealldivision’scollectionactivities.

Contracts

• MaintaincopiesofallT&E/fixedbid/emergencyworkcontracts
• Responsibleforcapturingallbudgetitemsonfixedpricedcontracts.
• MaintainT&EandemergencyworkscheduleandmanagementofapprovedrateswithHorne Group, outside consultants.
• Actasliaisonbetweenfieldandcontractbillers
• WorkwithInspectorsonprojectprocessestoensureworkflowefficiency.

Qualifications

Education&Experience

• Minimumof1yearexperienceinaccountsreceivable/accounting
• Customerserviceskillsinworkingwithemployeesfromvariousdepartments.
• Knowledgeofpreparingbidspecificationsforcustomers
• Knowledgeofsafetypractices,Worker’sCompensation,andbasicOSHAregulations
• Analytical,problemsolvingandlong-termplanningskills.
• Writtenandverbalcommunicationskills
• Abilitytobeflexibleandopentomultipleopinionsandinterpretations.

Technology&Other

• EfficientlyworkinARmodulesofaccountingsoftware
• ValidDriver’sLicenseandreliabletransportation
• Maintainaneat,well-groomed,andprofessionalappearance.

CoreCompetencies

Attention to detail, conflict resolution, team building, mentoring and coaching, business acumen, ethical decision- makingandleadership,globalandculturalawareness,criticalandcreativethinking,timemanagement,self-control, ability to adapt to constantly changing circumstances while maintaining a professional demeanor and corporate perspective, results oriented.

Working conditions/Physical Requirements/Travel

The job operates in a professional office environment using standard office equipment.Occasionally the job will operate in a field environment.

Thephysicaldemands described herearerepresentativeofthosethat mustbemet by anemployeeto successfully perform the essential functions of this job.

Whileperformingthedutiesofthisjob,theemployeeisoccasionallyrequiredtostand;walk;sit;usehandstofinger, handle,orfeelobjects,tools,orcontrols;reachwithhandsandarms;climbstairs;see,talk,orhear.The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Core days are typically Monday through Friday from 8:00 a.m. to 5:00 p.m., but hours are flexible and may extend outsideofthecoredaywithprimaryfunctionbeing100%completionofweeklybillings.Thispositionmayrequire weekend and/or holiday work.

AdditionalDuties

The above statements are typically assigned to employees in this position.They are not to be construed as an exhaustive list of their duties and responsibilities.The Company reserves the right to assign or reassign duties and responsibilities to the job at any time.

Direct Reports/Reporting Structure

Billing personnel could be assigned to the Account Manager. This position reports directly to the Controller.