Accounts Receivable Associate

I Halper Paper & Supplies Inc.; Bayonne (NJ); On-site; USD 42,000 - 60,000; Full time

Job summary

I Halper Paper & Supplies Inc. seeks an Accounts Receivable Associate to support all AR functions in a professional office environment in Bayonne, NJ. You will post payments, handle inquiries, and assist with collections and credit memos while maintaining accurate records.

The role requires 2+ years in AR, high school diploma, proficiency with Microsoft Office and Adobe Acrobat, and strong communication and detail-oriented skills. Monday–Friday, 9–5 with some flexibility.

Qualifications

• High School Diploma required.
• 2+ years in Accounts Receivable, including collections with sales teams and customers.
• Proficiency in Microsoft Office and basic knowledge of Adobe Acrobat.
• Strong communication and listening skills.
• Basic math skills and attention to detail.
• Time management and ability to meet deadlines.
• Dependability and punctuality in a fast-paced environment.
• Willingness to learn and take on new responsibilities.

Responsibilities

• Prepare bank deposits.
• Post checks and credit card payments to customer accounts.
• Correct discrepancies on invoices from deliveries.
• Answer AR phone and email inquiries.
• Collections: contact customers on past-due invoices.
• Prepare debit and credit memos for claims and deductions.
• Maintain accurate AR records and support team goals.
• Collaborate with other departments as needed.

Skills

Communication

Time management

Attention to detail

Dependability

Punctuality

Multitasking

Adaptability

Willingness to learn

Education

High School Diploma

Tools

Microsoft Office

Adobe Acrobat

Job description

Job purpose

Accounts Receivable Associate will facilitate and support all functional areas of the Accounts Receivable department.

Duties and responsibilities may include:

• Prepare bank deposits.
• Post checks and credit card payments to the customer accounts.
• Correct discrepancies on invoices from the day’s deliveries.
• Answer AR phone and email inquiries.
• Collections: make calls and send emails to customers on past due invoices
• Request payment for invalid deductions
• Prepare debit and credit memos for claims, returns and other chargebacks or deductions.
• Take initiative to accomplish open tasks; be proactive and seek additional work when available
• Maintain positive work relations; support team work and help coworkers to accomplish team goals
• Listen and communicate respectfully with employees at all levels within the organization and outside vendors
• Attendance; Maintain regular attendance and follow call out and time off procedures as outlined in the handbook.
• Comply with company policies and procedures as outlined in the Employee Handbook
• The position includes all other responsibilities that may be necessary to fulfill the duties associated with the Accounts Receivable Associate or as may be assigned.

Required Qualifications

• High School Diploma
• A minimum of 2+ years working in Accounts Receivable – specifically working directly with sales team members and customers in regards to collections.
• Proficiency in Microsoft Office and basic knowledge of Adobe Acrobat
• Good communication and listening skills.
• Basic math skills.
• Attention to detail and good organizational skills.
• Time management; Ability to handle multiple demands and work to meet deadlines
• Dependability; Exhibit a reliable and consistent work ethic
• Punctuality; arrive on time to work and return on time from breaks
• Ability to work efficiently in a fast-paced environment.
• Ability to be flexible and to adapt to quickly changing conditions.
• Willingness to learn and take on new responsibilities.

Working conditions

The Company will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with the Director of Human Resources should you require an accommodation or have any questions.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop computers, photocopiers and smartphones.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:30 p.m. with a 30-minute lunch break. This position may occasionally require longer hours when workload or project deadlines require it.

Travel

There is no travel required for this position.

Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel a computer, keyboard and mouse, handheld phone or device and reach with hands and arms.

Direct reports

This position has no direct reports.