AR/AP Specialist: Invoicing, Collections & Reconciliations

Versadesk; Compton (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Versadesk is seeking an Accounts Receivable and Accounts Payable Specialist to support accounting operations from our Los Angeles office. The role handles invoicing, vendor payments, cash applications, and collections to maintain healthy cash flow.

You will collaborate with sales, operations, and finance to optimize order-to-cash processes and ensure accurate financial reporting. The ideal candidate has 3–5 years in AP or related roles, an AA in accounting/finance (BA/BS preferred), and

Qualifications

• 3-5 years of experience in Accounts Payable or related accounting role.
• AA degree in Accounting or Finance required; BA/BS preferred.
• Experience with QuickBooks, Google Sheets, and Excel.
• Strong attention to detail and organizational skills.
• Good written and verbal communication skills.
• Ability to multitask and meet deadlines.

Responsibilities

• Invoicing & billing: Generate and issue accurate invoices to customers across multiple channels and review for accuracy.
• Process and manage vendor invoices and outgoing payments; coordinate payment inquiries.
• Collections management: monitor accounts and follow up on overdue payments.
• Cash application: record and reconcile incoming payments.
• Account reconciliation: regularly reconcile customer accounts and resolve discrepancies.
• Dispute resolution: investigate billing issues, chargebacks, and payment disputes.
• Reporting & analysis: prepare AR aging reports and track collection performance.
• Process improvement: identify AR inefficiencies and recommend automation or workflow improvements.
• Compliance & documentation: maintain accurate records per company policies.
• Cross-functional collaboration: work with sales, operations, and finance to optimize order-to-cash processes.
• Maintain organized AP records and assist with expense tracking.

Skills

Attention to detail

Communication skills

Multitasking

Reliability

Spreadsheet proficiency

Education

AA degree in Accounting/Finance

BA/BS preferred

Tools

QuickBooks

Google Sheets

Excel

Accounting software

Job description

Versadesk is seeking an Accounts Receivable and Accounts Payable Specialist to support accounting operations from our Los Angeles office. The role handles invoicing, vendor payments, cash applications, and collections to maintain healthy cash flow.

You will collaborate with sales, operations, and finance to optimize order-to-cash processes and ensure accurate financial reporting. The ideal candidate has 3–5 years in AP or related roles, an AA in accounting/finance (BA/BS preferred), and