Aquatics Coordinator- Vigo

YMCA OF THE WABASH VALLE Y; Terre Haute (IN); On-site; USD 17,000 - 30,000; Part time

Benefits offered by this job

YMCA adult membership – discounted

24/7 Tele-health services

One rental space annually

3 personal training sessions

Free Child Watch (during program hours

Discount on YMCA programs

Job summary

YMCA of the Wabash Valley in Terre Haute, IN seeks an Aquatics Coordinator to manage safe, high-quality aquatic programming and staff supervision. The role coordinates daily operations, ensures safety practices, and supports program growth under the Executive Director.

Responsibilities include scheduling, payroll tasks, staff training, maintaining equipment, and building partnerships with members and community organizations to expand aquatic offerings.

Qualifications

• High School diploma or GED required; associate degree preferred.
• National group exercise certification and personal training certification or willingness to obtain within 6 months.
• 2+ years of wellness/fitness instruction or program development experience.
• CPR/AED/First Aid/Bloodborne Pathogens certifications required (or obtain within 60 days).
• Livestrong at the YMCA certification within 6 months.

Responsibilities

• Coordinate, implement, and evaluate aquatic programs for members and community.
• Recruit, onboard, train, schedule, and supervise lifeguards and instructors.
• Provide day-to-day staff leadership, coaching, and performance feedback.
• Prepare staff schedules, arrange coverage, and maintain staffing levels.
• Assist with payroll and timekeeping for the aquatics department.
• Ensure policies, emergency plans, and safety procedures are followed.
• Maintain a safe, clean, and functioning aquatic facility and report hazards.
• Monitor certifications and training records; support program growth.
• Maintain inventory of equipment and coordinate purchases.
• Collaborate with branch leadership and other departments.

Skills

Leadership

Communication

Organizational skills

Staff supervision

Education

High School Diploma or GED

Associate’s in Health, Fitness, or Recreation-related field preferred

Tools

Microsoft Office

Scheduling software

Job description

Job Title: Aquatics Coordinator FLSA Status: P/T Non-exempt

Reports to: Executive Branch Director Revision Date: 10/26

POSITION SUMMARY

Come join an expanding YMCA Association. The YMCA of the Wabash Valley is located in West Central Indiana. The Aquatics Coordinator supports the mission of the YMCA by coordinating safe, high-quality aquatic programs and services for members and the community. This role supports the development and delivery of aquatic programming, oversees day-to-day aquatics operations, and provides leadership, supervision, scheduling, training, and accountability for aquatics staff. Under the direction of the Executive Branch Director, the Aquatics Coordinator helps maintain a safe and welcoming aquatic environment, supports program growth, and ensures that staff follow YMCA policies, procedures, and safety practices.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become.We are genuine: we value you and embrace your individuality.We are hopeful: we believe in you and your potential to become a catalyst in the world.We are nurturing:we support you in your journey to develop your full potential.We are determined: more than anything else, we are on a relentless quest to make our community stronger, beginning with you.

ESSENTIAL FUNCTIONS:

1. 1. Coordinate, implement, and evaluate aquatic programs and initiatives for members and community participants.
2. 2. Attend scheduled management team meetings and communicate regularly with the Executive Branch Director regarding program operations, staffing, safety, and department needs.
3. 3. Recruit, interview as assigned, onboard, train, schedule, and supervise lifeguards, swim instructors, and other aquatics staff.
4. 4. Provide day-to-day staff leadership, coaching, accountability, and performance feedback; address staffing concerns and **escalate** issues to the Branch Director as appropriate.
5. 5. Prepare and maintain aquatics staff schedules, arrange coverage for absences, and help ensure appropriate staffing levels for programs and pool operations.
6. 6. Complete or coordinate weekly payroll and timekeeping tasks for the aquatics department, ensuring staff hours and job codes are accurate and submitted by established deadlines.
7. 7. Ensure lifeguards and aquatic staff follow YMCA policies, emergency action plans, supervision requirements, and applicable safety procedures.
8. 8. Maintain a safe, clean, and properly functioning aquatic facility; complete routine checks and report maintenance needs, hazards, or equipment concerns promptly.
9. 9. Follow accident and incident reporting procedures and ensure required documentation is completed and communicated to the appropriate leadership.
10. 10. Monitor staff certifications and training requirements and maintain accurate records of qualifications, renewals, and required trainings.
11. 11. Support swim lesson programming, aquatic fitness, recreational swimming, and other aquatic offerings; help identify opportunities to improve participation and service quality.
12. 12. Maintain accurate inventory of aquatics equipment and supplies and communicate purchasing or replacement needs to the Branch Director.
13. 13. Assist with department planning and budget management as assigned, including monitoring supplies, program expenses, and resource needs.
14. 14. Build positive relationships with members, families, community organizations, and service agencies to promote aquatic programs and participation.
15. 15. Provide excellent member service, respond to questions and concerns professionally, and help resolve issues within the scope of the role.
16. 16. Serve as a member of the branch leadership staff team and collaborate with other departments to support branch operations and the YMCA’s mission.
17. 17. Attend required staff meetings, trainings, and professional development activities.
18. 18. Perform other duties as assigned by the supervisor.

• YMCA adult membership – discounted family membership
• 24/7 Tele-health services
• One rental space annually
• 3 personal training sessions
• Free Child Watch (during program operating hours) and discounted childcare
• Discount on YMCA programs

QUALIFICATIONS:

• High School Diploma or GED required; Associate’s in Health, Fitness, or Recreation-related field preferred.
• Must have a Nationally Accredited Group Exercise Certification: (EX: Ace Fitness, AFFA, Neta)
• Nationally recognized Personal Training Certification(e.g., NASM, ACE, ACSM, ISSA, or equivalent) or willingness to obtain within 6 months.
• 2+ years of experience in wellness, fitness instruction, or program development.
• Certifications required (or must obtain within 60 days): CPR, AED, First Aid, Bloodborne Pathogens.
• Livestrong at the YMCA certification must be obtained within 6 months.
• Prior experience with senior programs, personal training, or chronic disease prevention a plus.
• Strong leadership, communication, and organizational skills.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
• Proficiency in Microsoft Office and scheduling platforms.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Must be able to sit, stand, and move freely throughout the facility.
• Frequently uses computer, phone, and fitness equipment.
• Must occasionally lift up to 20 lbs.
• Moderate noise level typical of a fitness and community center environment.