Apprenticeship Program Coordinator

Ivy Tech Community College; Kokomo (IN); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Wellness program with Wellness Rewards

Retirement contribution (10%)

Tuition assistance

Paid time off

Job summary

Ivy Tech Community College in Kokomo, IN, is seeking an Apprenticeship Program Coordinator to help manage employer-partnered apprenticeship programs. You will facilitate enrollment, align degree requirements with apprenticeship tracks, and advise students to support successful outcomes.

The role requires collaboration across departments, strict data handling, and occasional travel to partner campuses. Salary is $45,000 with comprehensive benefits and opportunities for growth.

Qualifications

• Associate degree required; bachelor’s degree preferred.

Responsibilities

• Coordinate enrollment of apprenticeship students with communication to students and trade organizations.
• Register students and track data, including courses and grades for timely employer reports.
• Maintain documentation and invoices, collaborate with Registrar and Business Office for records.
• Input all employer partnership data into Banner and ensure compliance with FERPA and regulatory requirements.
• Provide academic advising for apprentices, aligning company curricula with students' majors and schedules.
• Support program growth by assisting the Apprenticeship Development Manager in program activities.
• Organize supplies and maintain partner program documents.

Skills

Team collaboration

Communication

Data entry

Education

Associate degree in related field

Bachelor’s Degree Preferred

Tools

Banner

Job description

General Purpose And Scope Of The Position

The Apprenticeship Program Coordinator will assist the Apprenticeship Development Manager and Vice Chancellor of Workforce Development in the internal day-to-day operation of the relationship between current employer partners and their apprentices within the Kokomo service areas apprenticeship programs. This will include facilitating enrollment to meet related educational requirements for apprentices and journeypersons seeking to upskill in their training. This position will help apprentices access degree program requirements complementary to their apprenticeship instructional track. The Apprenticeship Program Coordinator will also work on all other aspects of apprenticeship programs as directed by the Vice Chancellor of Workforce Development.

Major Responsibilities

• Collaborate directly with the Apprenticeship Development Manager to effectively manage the internal aspects of the potential and current apprenticeship programs.
• Organize the enrollment of apprenticeship students, including but not limited to communications with students and trade organizations, collaboration with schools’ Deans/program chairs for course creation as needed by employer partners, registration of students, financial tracking and data entry, and coordination for any DOL/DWD requirements.
• Coordinate communication with apprenticeship contacts, and maintain spreadsheets containing enrollment data, courses, and grades of the apprentices to allow for timely reports to employers.
• Cross-collaborate with other departments such as the Registrar or Business office to ensure all documentation is accurately filed and invoices are processed efficiently.
• Responsible for all Banner input for employer partnership participants.
• Collect and organize data with a high level of accuracy and compliance is required to meet contractual obligations for DOL, DWD, employers, and grants.
• Provide academic advising for new and continuing apprentices by aligning company curriculum with students’ majors and their work schedules.
• Through orientation and ongoing communication, assist students in defining personal and academic goals, instructing, and introducing students to My Ivy and supporting the student through enrollment steps and other issues that may arise.
• Assist in the development, management, and maintenance of the database of all company-sponsored apprenticeship students.
• Assist the Apprenticeship Development Manager with activities to grow company apprenticeship programs.
• Order and maintain supplies for employer partner programs and maintain appropriate documents.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Vice Chancellor of Workforce Development SALARY: The annual salary for this role is $45,000.

Education, Experience And Other Requirements

• Associate degree in related field; Bachelor’s Degree Preferred
• Three (3) years related experience in one or more of the following areas: apprenticeship programs or journeyperson status, enrollment and registration, adult education, or curriculum and programming or related duties.
• Promotes an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees in which every individual feels respected and valued.
• Must be able to work collaboratively and effectively with other staff members, students and administrators, local business leaders and be productive in time-sensitive and high-pressure situations.
• Must have a valid driver's license.
• Must be able and willing to travel to other campuses in the service area.

Benefits

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.