Apprenticeship Program Coordinator

Ivy Tech Community College of Indiana; Kokomo (IN); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health plan

Dental plan

Vision plan

Employee assistance

Wellness rewards

Retirement plan

Life insurance

Disability benefits

Educational benefits

Paid time off

Flexible work options

PSLF eligibility

Gym discounts

Job summary

Ivy Tech Community College of Indiana is seeking an Apprenticeship Program Coordinator to support the Apprenticeship Development Manager and Vice Chancellor of Workforce Development in Kokomo and surrounding services areas. You will facilitate enrollment, coordinate with schools and trade groups, and ensure proper data entry and reporting for apprenticeship programs.

The role includes advising apprentices, aligning curricula with majors, and assisting in program growth.

Qualifications

• Associate degree in related field; Bachelor’s Degree Preferred.
• Three years related experience in apprenticeship programs or enrollment and registration or related duties.
• Requires valid driver’s license and ability to travel to other campuses.

Responsibilities

• Collaborate with the Apprenticeship Development Manager to manage internal aspects of apprenticeship programs.
• Organize enrollment of apprenticeship students, including communications with students and trade organizations and course creation as needed by employer partners.
• Coordinate data entry, enrollment records, courses, and grades for timely reports to employers.
• Cross-collaborate with the Registrar or Business office to ensure documentation is filed and invoices processed.
• Responsible for Banner input for employer partnership participants.
• Collect and organize data with high accuracy to meet contractual obligations (DOL, DWD, employers, grants).
• Provide academic advising aligning company curriculum with student majors and schedules.
• Assist students through My Ivy and enrollment steps; support ongoing communication.
• Assist in developing, managing, and maintaining database of company-sponsored apprentices.
• Order and maintain supplies for employer partner programs and related documents.
• Other duties as assigned within FERPA and regulatory requirements.

Skills

Enrollment coordination

Academic advising

FERPA compliance

Travel readiness

Education

Associate degree in related field

Bachelor’s Degree preferred

Tools

Banner

Job description

GENERAL PURPOSE AND SCOPE OF THE POSITION:

The Apprenticeship Program Coordinator will assist the Apprenticeship Development Manager and Vice Chancellor of Workforce Development in the internal day-to-day operation of the relationship between current employer partners and their apprentices within the Kokomo service areas apprenticeship programs. This will include facilitating enrollment to meet related educational requirements for apprentices and journeypersons seeking to upskill in their training. This position will help apprentices access degree program requirements complementary to their apprenticeship instructional track. The Apprenticeship Program Coordinator will also work on all other aspects of apprenticeship programs as directed by the Vice Chancellor of Workforce Development.

MAJOR RESPONSIBILITIES:

• Collaborate directly with the Apprenticeship Development Manager to effectively manage the internal aspects of the potential and current apprenticeship programs.
• Organize the enrollment of apprenticeship students, including but not limited to communications with students and trade organizations, collaboration with schools’ Deans/program chairs for course creation as needed by employer partners, registration of students, financial tracking and data entry, and coordination for any DOL/DWD requirements.
• Coordinate communication with apprenticeship contacts, and maintain spreadsheets containing enrollment data, courses, and grades of the apprentices to allow for timely reports to employers.
• Cross-collaborate with other departments such as the Registrar or Business office to ensure all documentation is accurately filed and invoices are processed efficiently.
• Responsible for all Banner input for employer partnership participants.
• Collect and organize data with a high level of accuracy and compliance is required to meet contractual obligations for DOL, DWD, employers, and grants.
• Provide academic advising for new and continuing apprentices by aligning company curriculum with students’ majors and their work schedules.
• Through orientation and ongoing communication, assist students in defining personal and academic goals, instructing, and introducing students to My Ivy and supporting the student through enrollment steps and other issues that may arise.
• Assist in the development, management, and maintenance of the database of all company-sponsored apprenticeship students.
• Assist the Apprenticeship Development Manager with activities to grow company apprenticeship programs.
• Order and maintain supplies for employer partner programs and maintain appropriate documents.
• This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED:

Vice Chancellor of Workforce Development

SALARY:

The annual salary for this role is $45,000.

EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS:

Associate degree in related field; Bachelor’s Degree Preferred

Three (3) years related experience in one or more of the following areas: apprenticeship programs or journeyperson status, enrollment and registration, adult education, or curriculum and programming or related duties.

Promotes an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees in which every individual feels respected and valued.

Must be able to work collaboratively and effectively with other staff members, students and administrators, local business leaders and be productive in time-sensitive and high-pressure situations.

Must have a valid driver's license.

Must be able and willing to travel to other campuses in the service area.

BENEFITS:

• Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Educational Benefits Fee remission for employees, spouses, and dependent children Tuition assistance for undergraduate, graduate, and doctoral programs Paid professional development opportunities Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess Flexible work arrangements where available Paid childbirth recovery leave (8 weeks) Paid parental leave (4 weeks) Additional Perks Eligibility for Public Service Loan Forgiveness Additional discounts on gym memberships, transportation, and various retail services Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer.

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements. As Indiana’s only full-fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way. No matter your role, you’ll be valued, supported, and inspired because here, people come first. Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together. Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation. Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations. Competitive benefits and professional development programs The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace