Appointments Manager

City of New York; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

The City of New York's Mayor’s Office invites applications for an Special Assistant (MA)-MGRL. The Appointments Manager will handle scheduling for interviews, draft briefing materials, and provide administrative support to the Appointments Director and team.

Bachelor's degree and 3+ years experience required. A background in NYC agencies or political environment is helpful; strong organization and discretion are essential.

Qualifications

• Bachelor’s Degree required.
• 3+ years of experience.

Responsibilities

• Manage scheduling and logistics for interviews and meetings.
• Draft briefing materials, reports, and communications for internal and external audiences as needed.
• Provide day-to-day administrative and logistical support to the Appointments Director and broader team to ensure smooth operations.
• Additional responsibilities as required.

Skills

Detail-oriented

Organizational skills

Prioritization

Multitasking

Education

Bachelor’s Degree

Job description

• Job Category: Administration & Human Resources
• Salary Band: $90,000 to $100,000
• Compensation: USD 85,000 - USD 100,000

Job Description

The Agency You’ll Join: The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With: The Mayor’s Office of Appointments (MOA) is responsible for helping the Mayor in identifying and selecting candidates to serve as commissioners and other senior-level roles, as well as individuals to serve on more than 200 boards and commissions vital to the operation and growth of the City. MOA serves a critical role by providing talent recruitment support for the Administration, helping to build a strategy to create a sustainable and diverse talent pipeline for the Administration’s senior leadership positions.

The Problems You’ll Solve:

The Appointments Manager will:

• Manage scheduling and logistics for interviews and selection meetings.
• Draft briefing materials, reports, and communications for internal and external audiences as needed.
• Provide day-to-day administrative and logistical support to the Appointments Director and broader team to ensure smooth operations.
• Additional responsibilities as required.

About You:

• You can work independently on projects with broadly defined goals in a fast-paced and dynamic environment.
• You are detail-oriented with excellent organizational, prioritization, and multitasking ability.
• You can exercise sound judgement and discretion and maintain the security of confidential documentation.
• You have an operational understanding of New York City agencies and the political environment, or are willing to learn.

Special Assistant (MA)-MGRL - 0668A

Qualifications

• Bachelor’s Degree required.
• 3+ years of experience.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.