Applicant Support Specialist

Highmark Residential; Addison (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive pay for the market

Monthly bonus opportunities for all on

Medical, Dental & Vision benefits

401(k) with match

Professional Certification & Tuition

Vacation, Sick and Personal Time off

10 paid holidays

Paid parental leave

Job summary

Highmark Residential in Addison, TX is seeking a detail-oriented Leasing Applications Specialist to own the rental application process from submission through final decision for conventional and affordable communities.

You will review applications for completeness, communicate with applicants, coordinate documents, and maintain accurate records in our systems while upholding Fair Housing and company policies.

Qualifications

• Two or more years of multifamily leasing, property operations, application processing, applicant screening, or related customer support experience required.
• Working knowledge of rental applications, applicant screening, income and identity verification, rental history review, and supporting documentation.
• Experience with both conventional and affordable housing applications and knowledge of Fair Housing requirements.

Responsibilities

• Manage assigned rental applications from submission through final decision, including applicant communication, collection of documents, screening review, follow-up, and status updates.
• Review applications for completeness, accuracy, and compliance with criteria, policy, Fair Housing, and procedures.
• Process and approve applications meeting criteria; escalate exceptions to partners as needed.
• Serve as primary contact for applicants, explaining requirements and requesting missing information.
• Respond to tickets from onsite teams regarding application status, screening results, documentation, system issues, and process requirements; own resolution.
• Research discrepancies by reviewing records and coordinating with applicants, properties, screening providers, and compliance teams.
• Maintain complete and accurate records in systems while protecting confidential information.
• Monitor work queues and meet service levels for response time, cycle time, and accuracy.
• Identify recurring issues and document trends; recommend improvements to reduce delays.
• Support onsite leasing teams and leadership by providing guidance and communicating changes to procedures.
• Assist with quality reviews, audits, testing, training, and rollout support related to applications.
• Maintain knowledge of criteria, procedures, systems, and regulatory requirements.
• Provide standard business-hour coverage and occasional extended or weekend hours.

Skills

Communication

Detail-oriented

Time management

Independent worker

Cross-functional collaboration

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

PMS software

Online leasing platforms

Job description

Because every position is considered critical to Highmark’s success and reputation, we take care to employ those who aspire to become the best in their field. Those who succeed at Highmark will do so because they enjoy an empowered, challenging, fulfilling, and financially rewarding workplace!

Purpose: Own the rental application process from submission through final decision for conventional and affordable communities. Provide responsive support to applicants and onsite teams while ensuring applications are complete, accurate, timely, and processed consistently with company policy and applicable requirements.

Highmark can supply the following to meet your needs:

• Help you achieve your goals by continuous professional development and regular career progression sessions
• Competitive pay for the market
• Monthly bonus opportunities for all site associates
• Medical, Dental & Vision benefits the 1 st of the month following 30 days of full-time employment
• Company-provided life insurance, short term and long term disability coverage
• Flexible Spending accounts
• 401(k) eligibility after 90 days, with 4% Highmark match
• Professional Certification & Tuition reimbursement
• Vacation, Sick and Personal Time off available to use after 90 days
• 10 paid holidays
• Paid parental leave

What your day may entail (this is not all-inclusive):

• Manage assigned rental applications from submission through final decision, including applicant communication, document collection, screening review, follow-up, and status updates.
• Review applications and supporting documents for completeness, accuracy, and compliance with established rental criteria, company policy, Fair Housing requirements, and applicable conventional or affordable housing procedures.
• Process and approve applications that meet established criteria; escalate screening exceptions, to the appropriate partner.
• Serve as a primary point of contact for applicants, explaining requirements, requesting missing information, answering questions, and helping applicants move through the process with clear and timely communication.
• Respond to tickets and requests from onsite teams regarding application status, screening results, documentation, system issues, and process requirements; own each request through resolution or confirmed handoff.
• Research application discrepancies and screening results by reviewing available records, coordinating with applicants, properties, screening providers, compliance partners, and other internal teams as needed.
• Maintain complete and accurate application records, notes, approvals, and supporting documentation in the appropriate systems while protecting confidential and personally identifiable information.
• Monitor assigned work queues and meet established service levels for response time, application cycle time, processing accuracy, and ticket resolution.
• Identify recurring applicant, property, process, or system issues; document trends and recommend practical improvements that reduce delays, rework, and applicant fallout.
• Support onsite leasing teams and operational leaders by providing clear guidance, escalating urgent matters, and communicating changes to application procedures or requirements.
• Assist with quality reviews, audits, testing, training, knowledge articles, and rollout support related to application systems, screening tools, and shared services processes.
• Maintain working knowledge of company rental criteria, application procedures, screening platforms, property management systems, and relevant regulatory requirements.
• Provide standard business-hour coverage and participate in flexible, extended-hour, or weekend coverage as business needs require.

We're looking for you if you have the following qualifications:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Two or more years of multifamily leasing, property operations, application processing, applicant screening, or related customer support experience required.
• Working knowledge of rental applications, applicant screening, income and identity verification, rental history review, and supporting documentation.
• Experience supporting both conventional and affordable housing applications preferred; ability to learn program-specific requirements is required.
• Experience with a property management software (PMS) and online leasing or applicant platforms required.
• Knowledge of Fair Housing requirements and consistent application of rental criteria.
• Strong judgment and attention to detail, with the ability to research discrepancies, identify potential fraud indicators, and escalation exceptions appropriately.
• Excellent written and verbal communication skills with the ability to support applicants, leasing teams, property leaders, and senior operations leaders professionally.
• Ability to manage a high volume of applications and tickets, prioritize competing deadlines, document work accurately, and follow issues through resolution.
• Ability to work independently, collaborate across departments, adapt to changing processes, and maintain confidentiality of applicant information.

Physical Requirements:

• Ability to work at a computer for extended periods.
• Occasional travel to corporate offices and property locations.
• Ability to participate in meetings, presentations, and training sessions both virtually and in person.