Apparel Production Coordinator: Excel & WIP Tracker

Paylocity; Town of Smithtown (NY); On-site; USD 52,000 - 62,000; Full time

Job summary

Paylocity is seeking an organized Apparel Production Coordinator in Hauppauge, NY to supervise and track production from cutting through sewing and back into inventory. The role requires strong Excel skills, comfort with computers, and close communication with shop personnel to keep production moving.

The ideal candidate will maintain WIP records, reconcile shipments to sewing, manage schedules, and identify bottlenecks early to prevent delays.

Qualifications

• Strong Microsoft Excel skills are required.
• Comfortable working with computers and learning new software systems.
• Excellent attention to detail.
• Manufacturing, apparel or garment industry experience is a strong plus.
• Knowledge of cutting, sewing, garment production or production flow is highly desirable.
• Experience with inventory, work-in-process (WIP), production tracking or ERP systems is a plus.

Responsibilities

• Coordinate the movement of cut garments from cutting to sewing.
• Track production orders and quantities throughout the manufacturing process.
• Maintain accurate Excel spreadsheets showing production status, quantities and locations.
• Track what has been sent to sewing, what is currently in production, and what has been returned.
• Receive and record completed production back into the company's inventory/on-hand records.
• Reconcile quantities shipped to sewing against quantities received back.
• Identify shortages, discrepancies, delays or missing production.
• Follow up with sewing contractors and production personnel regarding outstanding work.
• Maintain accurate records of work-in-process (WIP).
• Help maintain production schedules and keep orders moving on time.
• Communicate daily with cutting, sewing and management regarding production status.
• Enter and update production information in Excel and other computer systems.
• Prepare simple reports showing outstanding production, completed production and on-hand quantities.
• Help identify bottlenecks and production delays before they become larger problems.
• Maintain organized production paperwork and records.
• Assist management with other production-control and inventory-related tasks as needed.

Skills

Excel

Organization

Attention to detail

Communication

Multitasking

Tools

ERP systems

Inventory tracking software

Excel (Advanced)

Job description

Paylocity is seeking an organized Apparel Production Coordinator in Hauppauge, NY to supervise and track production from cutting through sewing and back into inventory. The role requires strong Excel skills, comfort with computers, and close communication with shop personnel to keep production moving.

The ideal candidate will maintain WIP records, reconcile shipments to sewing, manage schedules, and identify bottlenecks early to prevent delays.