Apparel Production Coordinator

Fly by Night LA; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Fly by Night LA is seeking an Apparel Production Coordinator for a full-time, on-site role in Los Angeles, CA. You will manage production calendars, coordinate with vendors and factories, and ensure on-time delivery from development to bulk production.

Responsibilities include issuing PO’s, reviewing samples, maintaining records for fabrics and trims, and communicating changes to cross-functional teams while striving for quality and cost targets.

Qualifications

• Strong Production Planning and Production Management skills including scheduling and tracking progress.
• Project Management and Organization skills to handle multiple styles, timelines, and documents.
• Excellent Communication skills to relay information to internal teams and external partners.
• Familiarity with apparel production processes, materials, garment construction, and quality checks beneficial.
• Proficiency with spreadsheets and production management tools; MS Excel proficiency preferred.

Responsibilities

• Coordinate with vendors and factories to manage timelines and calendars.
• Prepare and issue purchase orders and review samples and pre-production approvals.
• Maintain records for fabrics, trims and finished goods; update internal systems.
• Resolve production-related issues and communicate changes to design, merchandising, and other teams.
• Support inventory and shipping teams with status updates and delay troubleshooting.

Skills

Production Planning

Production Management

Project Management

Organization

Communication

Attention to Detail

Education

Fashion Production

Tools

MS Excel

Production management tools

Job description

Company Description

Fly by Night LA is a fashion-forward apparel brand based in Los Angeles, CA, focused on delivering thoughtfully designed garments with a strong emphasis on quality and fit. The company operates in a fast-paced, collaborative studio and production environment, working closely with local and international manufacturing partners. Team members are encouraged to contribute ideas across design, production, and operations to help streamline processes and elevate product standards. Fly by Night LA values transparency, reliability, and long-term relationships with vendors and customers, creating opportunities for growth for individuals who are detail-oriented and passionate about apparel.

Role Description

The Apparel Production Coordinator is a full-time, on-site role located in Los Angeles, CA, responsible for managing the lifecycle of styles from development through bulk production. In this position, the coordinator tracks production calendars, monitors milestones, and updates internal systems to ensure on-time delivery of all apparel styles. Day-to-day tasks include coordinating with vendors and factories, preparing and issuing purchase orders, reviewing samples and pre-production approvals, and maintaining accurate records for fabrics, trims, and finished goods. The role also involves resolving production-related issues, communicating changes to cross-functional teams (such as design and merchandising), and ensuring that quality standards and cost targets are met. The coordinator will regularly support inventory and shipping teams with status updates, troubleshoot delays, and help refine processes that improve efficiency and reduce errors.

Qualifications

• Candidates should possess strong Production Planning and Production Management skills, including scheduling, tracking progress, and coordinating with vendors and factories.
• Candidates should possess effective Project Management and Organization Skills to manage multiple styles, timelines, and documents while maintaining attention to detail.
• Candidates should possess excellent Communication skills, with the ability to clearly relay information to internal teams and external partners in a timely manner.
• Familiarity with apparel production processes, materials, and garment construction; experience with technical packs, measurements, and quality checks is beneficial.
• Proficiency with spreadsheets and production management tools; strong competency in MS Excel or similar software is preferred.
• Previous experience in apparel production, sourcing, or operations in a fashion or lifestyle brand environment is highly desirable.
• Ability to work on-site in Los Angeles, CA, collaborate effectively in a team environment, and adapt to changing priorities and fast-paced workflows.
• Relevant education in Fashion Production, Supply Chain, Business, or a related field, or equivalent professional experience.