AP Treasury Specialist

Waste Harmonics Keter; Stamford (CT); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Annual bonus plan

401(k) with company match

Job summary

Waste Harmonics Keter is seeking an AP Treasury Specialist to manage disbursements and reconcile accounts within a high-volume environment. You will ensure payments align with policy, monitor credit card usage, and help scale department operations using available technology.

The role emphasizes process improvement, cross-functional collaboration, and risk mitigation, with a focus on timely payment execution and audit readiness.

Qualifications

• Minimum of 5 years of AP experience in a high invoice volume environment.
• Experience executing payments through software as well as bank platforms.
• Active participation in a Virtual Credit Card Program.
• Extensive reconciliation experience, including vendor balances, bank accounts, and other balance sheet accounts.
• Demonstrated ability to research, troubleshoot, and improve processes.
• Advanced problem solving skills.
• Intermediate to advanced Excel skills.
• Extensive familiarity with AP software, including NetSuite.
• Ability to prepare data files in required format, import them, and troubleshoot errors.
• Knowledge of best practices to reduce the risk of fraudulent payments.
• Strong collaboration skills

Responsibilities

• Execute payments according to policy and as required to prevent or relieve stop services.
• Monitor credit card limits and spend, and request pay downs to maintain the ability to pay bills and utilize credit limits.
• Propose and implement approved plans to scale operations in the department, maximizing use of available technical resources.
• Follow the process for issuing On-Demand cards and perform reconciliation of card programs.
• Research and answer all questions related to the credit card program.
• Ensure payment runs are scheduled to avoid stop service, and answer escalated AP Audit inquiries timely and accurately.
• Oversee the issuance of new or emergency payments when necessary to avoid or resume service.
• Contribute to timely close and answer questions for FP&A and Accounting.
• Follow protocol and actively assess risk to avoid preventable fraud and money loss.
• Perform timely reconciliations to limit financial risk, and suggest measures to better mitigate risk where needed.
• Enforce set payment schedules and processes.
• Keep organized and accurate records so team members can locate work and backup to support payments and audit inquiries.
• Communicate with partners clearly and concisely, and quickly and accurately answer internal and external inquiries.
• Back up teammates as needed.
• Use notes and current documentation to create and update SOPs for the credit card program.
• Coach and develop team members to meet high standards, and identify opportunities for growth and training within the team.

Skills

AP experience

Payment processing

Virtual card program

Reconciliation

Data analysis

Excel skills

Collaboration

Fraud risk knowledge

Tools

NetSuite

Bank platforms

Data import tools

Job description

Who We Are

We are Waste Harmonics Keter, your partner in handling complex waste operations.

Growing steadily for nearly 25 years, we have become the choice provider for managed waste services by pairing high-touch, white-glove customer service with data-driven, tech-enabled programs. From developing proprietary monitoring technology to linking arms with other industry leaders to strengthen our operations, we have a storied history of doing what's needed to serve our customers well.

Who We're Looking For

The AP Treasury Specialist is responsible for disbursing funds via various bank and credit card methods, ensuring payments for approved expenditures are made according to company policy. This role reviews accounts to ensure they are reconciled and discrepancies resolved, and identifies opportunities for continuous improvement that increase efficiency and mitigate risk.

The ideal candidate manages complexity and works well amid ambiguity, is action oriented with a strong sense of urgency, and collaborates effectively to meet shared objectives. This individual is a nimble learner who uses both successes and failures to improve, and is focused on optimizing work processes for continuous improvement.

What You'll Be Doing

• Execute payments according to policy and as required to prevent or relieve stop services
• Monitor credit card limits and spend, and request pay downs to maintain the ability to pay bills and utilize credit limits
• Propose and implement approved plans to scale operations in the department, maximizing use of available technical resources
• Follow the process for issuing On-Demand cards and perform reconciliation of card programs
• Research and answer all questions related to the credit card program
• Ensure payment runs are scheduled to avoid stop service, and answer escalated AP Audit inquiries timely and accurately
• Oversee the issuance of new or emergency payments when necessary to avoid or resume service
• Contribute to timely close and answer questions for FP&A and Accounting
• Follow protocol and actively assess risk to avoid preventable fraud and money loss
• Perform timely reconciliations to limit financial risk, and suggest measures to better mitigate risk where needed
• Enforce set payment schedules and processes
• Keep organized and accurate records so team members can locate work and backup to support payments and audit inquiries
• Communicate with partners clearly and concisely, and quickly and accurately answer internal and external inquiries
• Back up teammates as needed
• Use notes and current documentation to create and update SOPs for the credit card program
• Coach and develop team members to meet high standards, and identify opportunities for growth and training within the team

What You'll Bring To The Table

• Minimum of 5 years of AP experience in a high invoice volume environment
• Experience executing payments through software as well as bank platforms
• Active participation in a Virtual Credit Card Program
• Extensive reconciliation experience, including vendor balances, bank accounts, and other balance sheet accounts
• Demonstrated ability to research, troubleshoot, and improve processes
• Advanced problem solving skills
• Intermediate to advanced Excel skills
• Extensive familiarity and experience with AP software, including NetSuite
• Ability to prepare data files in required format, import them, and troubleshoot errors
• Knowledge of best practices to reduce the risk of fraudulent payments
• Strong collaboration skills

Preferred Skills

• Familiarity with AI and/or programming languages to analyze and evaluate data quickly
• Socially confident, comfortable meeting people and at ease in formal situations
• Data rational, with a preference for working with numbers and basing decisions onfacts and figures
• Rule following, with a preference for clear guidelines
• Vigorous, thrives on activity and enjoys having a lot to do

What's Good To Know

• Member of the Finance team
• Significant collaboration with AP Audit, FP&A, and Accounting
• Role includes answering escalated AP Audit inquiries and supporting emergency payment issuance to avoid or resume service
• Opportunity to propose and implement plans that scale department operations

Waste Harmonics Keter Comprehensive Benefits Package

• Competitive Compensation
• Annual Bonus Plan at Every Level
• Continuous Learning and Development Opportunities
• 401(k) Retirement Savings with Company Match; Immediate Vesting
• Medical & Dental Insurance
• Vision Insurance (Company Paid)
• Life Insurance (Company Paid)
• Short-term & Long-term Disability (Company paid)
• Employee Assistance Program
• Flexible Spending Accounts/Health Savings Accounts
• Paid Time Off (PTO), Including birthday off, community volunteer hours and a Friday off in the summer
• 7 Paid Holidays

At Waste Harmonics Keter, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome candidates from all backgrounds to apply.