AP Support Specialist

M&D; Humble (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

M&D is seeking an Accounts Payable Support Specialist at our Humble, TX location. The role provides essential administrative support to the accounts payable team and involves handling checks, invoice processing, vendor communications, and maintaining AP workflows.

Strong organizational skills and basic computer literacy are required. Responsibilities include processing checks, scanning invoices, uploading to ERP, maintaining inboxes, and assisting with PO/non-PO invoices, with opportunities

Qualifications

• High school diploma or equivalent.
• Excellent organizational skills.
• Detail-oriented in work.
• Basic computer skills.
• Ability to quickly grasp new concepts.

Responsibilities

• Process outgoing checks, including folding and stamping.
• File copies of checks and scan paper invoices.
• Upload invoices into company ERP system.
• Obtain invoices from vendor portals and organize them.
• Maintain the Invoice email inbox and AP email inbox.
• Assist AP Team with posting non-PO and PO invoices as needed.
• Review vendor statements and communicate payment status.
• Maintain and organize the Accounting supply room and generate POs.

Skills

Organizational skills

Detail-oriented

Basic computer skills

Quick learner

Education

High school diploma or equivalent

Job description

About M&D

For the past

About M&D

For the past 80+ years, M&D has led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the world’s leading OEMs and manufacturers. Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts. Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry – no one understands diesel engine failure analysis and parts better than M&D. WE FUEL UPTIME.

Position Summary

The Accounts Payable (AP) Support Specialist provides administrative support to the accounts payable team.

Essential Duties And Responsibilities

• Process outgoing checks, including utilization of folding and stamp machines
• File copies of checks
• Scan paper invoices
• Upload invoices into company’s Enterprise Resource Planning (ERP) software
• Obtain invoices from vendor portals
• Complete vendor credit applications
• Maintain the Invoice email inbox
• Maintain and distribute emails from the AP email inbox
• Assist AP Team in reviewing vendor statements
• Effectively communicate with vendors when requesting missing invoices and statements or providing payment status of invoices
• Assist AP team with posting non-PO and PO invoices when requested by Supervisor
• Maintain and organize the Accounting supply room including generating POs and ordering supplies
• Sort, distribute, and organize incoming mail
• Greet visitors and monitor front door activity
• Performs other duties as assigned by supervisor

Minimum Qualifications (Knowledge, Skills, And Abilities)

• High school diploma or equivalent
• Excellent organizational skills
• Detail-oriented in work
• Basic computer skills
• Ability to quickly grasp new concepts