AP Support Specialist

The Diesel Store; Town of Texas, Northern (WI, KY); Hybrid; USD 34,000 - 46,000; Full time

Job summary

M&D is seeking an AP Support Specialist to provide essential clerical support to the accounts payable team. You will handle invoice uploads, vendor communications, and help with posting PO and non-PO invoices. This role requires strong organization and the ability to follow instructions precisely.

The position involves front-desk duties, mail distribution, and maintaining the AP email inbox, with a focus on accuracy and timely processing in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and time-management abilities.
• Detail-oriented with good accuracy and deadlines awareness.
• Basic computer skills and comfort with ERP systems.
• Ability to quickly learn new concepts and processes.
• Ability to follow written and verbal instructions; reliable and punctual.

Responsibilities

• Process outgoing checks and operate folding and stamp machines.
• File copies of checks and scan paper invoices.
• Upload invoices into ERP software.
• Obtain invoices from vendor portals and maintain inboxes.
• Communicate with vendors on missing invoices and payment status.
• Assist AP team with posting non-PO and PO invoices.
• Maintain accounting supply room and generate POs.
• Sort and distribute mail; greet visitors at front door.
• Perform other duties as assigned by supervisor.

Skills

Organizational skills

Detail-oriented

Basic computer skills

Punctuality

Ability to grasp new concepts

Follow written and verbal instructions

Education

High school diploma or equivalent

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

AP Support Specialist

Regular Full Time Clerical Humble, Humble, TX, US

About M&D

For the past 80+ years, M&Dhas led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the world’s leading OEMs and manufacturers.

Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts.

Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry – no one understands diesel engine failure analysis and parts better than M&D. WE FUEL UPTIME.

Position Summary

The Accounts Payable (AP) Support Specialist provides administrative support to the accounts payable team.

Essential Duties and Responsibilities:

• Process outgoing checks, including utilization of folding and stamp machines


• File copies of checks


• Scan paper invoices


• Upload invoices into company’s Enterprise Resource Planning (ERP) software


• Obtain invoices from vendor portals


• Maintain the Invoice email inbox


• Maintain and distribute emails from the AP email inbox


• Effectively communicate with vendors when requesting missing invoices and statements or providing payment status of invoices


• Assist AP team with posting non-PO and PO invoices when requested by Supervisor


• Maintain and organize the Accounting supply room including generating POs and ordering supplies


• Sort, distribute, and organize incoming mail


• Greet visitors and monitor front door activity


• Performs other duties as assigned by supervisor

Minimum Qualifications (Knowledge, Skills, and Abilities):

• High school diploma or equivalent


• Excellent organizational skills


• Detail-oriented in work


• Basic computer skills


• Ability to quickly grasp new concepts


• Ability to follow written and verbal instructions


• Punctual and meets deadlines


• Successful completion of pre-employment background and drug screening.


• Fosters good coworker citizenship and contributes to a positive work environment.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Prolonged periods of sitting at a desk


• Prolonged periods of working on a computer
  
• Prolonged periods of standing


• Ability to repeat motions


• Ability to reach at, above, or below shoulder level


• Ability to bend, kneel, and climb


• Ability to lift and carry to 15 lbs.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.