AP Supervisor

Jamul Casino; Jamul (CA); Hybrid; USD 80,000 - 110,000; Full time

Job summary

Jamul Casino in Jamul, CA is seeking an experienced Accounts Payable Supervisor to lead a busy department and ensure accurate, timely processing of invoices, payments, and vendor documentation. You will supervise staff, reconcile bank accounts, prepare tax forms, support audits, and maintain regulatory compliance while safeguarding confidential financial information.

The role requires strong Microsoft Office skills, knowledge of financial software, and the ability to work in a fast-paced,

Qualifications

• Bachelor's degree preferred but can be substituted for experience.
• Minimum of 5 years in high volume Accounts Payable position.
• Proficient in Microsoft applications.
• Professional appearance and impeccable integrity.
• Knowledge of financial software systems.
• Ability to work efficiently in a team-oriented environment.
• Strong decision-making and problem-solving skills.
• Strong organization skills with the ability to handle multiple tasks.
• Self-motivated; ability to operate in a mentally and physically stressful situation.
• Develops, implements and supervises operational goals and monitors achievements of performance and profit objectives.
• Creates effective and efficient schedules, while maintaining labor costs, meeting staffing objectives and achieving deadlines.
• Responsible for assisting in the budget process for the department and provide recommendations; ensuring compliance to departmental budget initiatives; reporting budget concerns to manager.

Responsibilities

• Provide friendly, fast, and helpful customer service to all guests and team members.
• Serve as primary accounts payable accounting contact with internal staff as well as all levels within the Casino.
• Responsible for supervising staff in the Accounts Payable Department.
• Reconcile bank accounts and analyze cash results and requirements.
• Generates check runs and reports as requested.
• Reviews and manages open purchase orders and receivers for accuracy.
• Reviews documentation within voucher package for compliance with company policy.
• Coordinates the payment and distribution of all check, emergency checks and off cycle check processes.
• Performs month end closing activities and reports and oversee month end accrual process.
• Prepares tax forms such as 1099 and 1096.
• Assists in audits as required.
• Responsible for ensuring the compliance with all regulatory compliance within area of responsibility.
• Maintains full ownership of AP responsibilities and other duties and responsibilities as assigned.
• Responsible for notification of issues as they occur to work to resolve with all parties connected to the issue and reporting potential issues to Manager, Director and Executive Management/GM when necessary.
• Maintains strict confidentiality in all departmental and company matters.

Skills

High-volume AP experience

Teamwork

Decision-making

Problem-solving

Organization

Attention to detail

Discretion/confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office

Financial software systems

Job description

The following and other duties may be assigned as necessary:

• Provide friendly, fast, and helpful customer service to all guests and team members.
• Serve as primary accounts payable accounting contact with internal staff as well as all levels within the Casino.
• Responsible for supervising staff in the Accounts Payable Department.
• Reconcile bank accounts and analyze cash results and requirements.
• Generates check runs and reports as requested.
• Reviews and manages open purchase orders and receivers for accuracy.
• Reviews documentation within voucher package (expense reports, check requests, purchase orders, vendor invoices, stop payment orders, receiving reports, etc.) for compliance with company policy.
• Coordinates the payment and distribution of all check, emergency checks and off cycle check processes.
• Performs month end closing activities and reports and oversee month end accrual process.
• Prepares tax forms such as 1099 and 1096.
• Assists in audits as required.
• Responsible for ensuring the compliance with all regulatory compliance within area of responsibility.
• Maintains full ownership of AP responsibilities and other duties and responsibilities as assigned.
• Responsible for notification of issues as they occur to work to resolve with all parties connected to the issue and reporting potential issues to Manager, Director and Executive Management/GM when necessary.
• Maintains strict confidentiality in all departmental and company matters.

QUALIFICATION REQUIREMENTS

• Bachelor’s degree preferred but can be substituted for experience.
• Minimum of 5 years in high volume Accounts Payable position.
• Must be proficient in Microsoft applications.
• Professional appearance and impeccable integrity.
• Knowledge of financial software systems.
• Ability to work efficiently in a team-oriented environment.
• Strong decision-making and problem-solving skills.
• Strong organization skills with the ability to handle multiple tasks.
• Self-motivated; ability to operate in a mentally and physically stressful situation.
• Develops, implements and supervises operational goals and monitors achievements of performance and profit objectives.
• Creates effective and efficient schedules, while maintaining labor costs, meeting staffing objectives and achieving deadlines.
• Responsible for assisting in the budget process for the department and provide recommendations; ensuring compliance to departmental budget initiatives; reporting budget concerns to manager.

SUPERVISORY RESPONSIBILITIES

• Responsible for staff development and training programs.
• Responsible for rewards and recognition program to maximize employee engagement.
• Evaluates team members within department and delivers constructive feedback to employees in regards to performance.
• Determines recommendation for staffing (including interviewing and hiring) and scheduling (planning, assigning and directing work) to meet business needs
• Determines work procedures and expedites workflow.
• Responsible for employee performance (disciplining, coaching, counseling).

LANGUAGE SKILLS

Ability to read and interpret documents In English, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in English may also be required.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume, and distance. Must be able to efficiently and accurately count money and gaming chips and make a change. Possess the ability to operate an adding machine and have basic computer skills.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Team members must be able to qualify for licenses and permits required by federal, state, and local regulations.

PHYSICAL DEMANDS

The physical demands described here represent those that must be met by a team member to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The team member frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision.

The team member must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORK ENVIRONMENT

The work environment characteristics described here represent what a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually very loud. Team member will be exposed to an environment containing unrestricted secondhand tobacco smoke.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.