AP Specialist

columbiaexternalcareersite; Wilsonville (OR); On-site; USD 42,000 - 60,000; Full time

Job summary

Columbia External Careers seeks an accounts payable associate to handle timely AP processing, invoice entry, and weekly payment runs. You will file supporting documents electronically, manage reimbursements, and respond to vendor inquiries while maintaining accurate vendor records including 1099 information.

The role requires strong Excel skills, detail orientation, and the ability to work with large data sets. This is a full-time on-site position based in Wilsonville, OR.

Qualifications

• Bachelor's degree preferred; HS diploma or GED required.
• Strong Microsoft Excel experience and accounting software proficiency.

Responsibilities

• Timely and accurate processing of AP overhead invoices, including manual entry or via an automated system.
• Save invoice copies electronically in appropriate folders.
• Organize and process weekly check and ACH payment runs.
• Maintain lease, utility and mileage reimbursement documentation and prepare monthly disbursements.
• Update and clear EFT Drafting payouts.
• Field vendor inquiries with timely responses and resolution.
• Review vendor statements and resolve open AP items.
• Assist with Credit Card and Out of Pocket expenditure reimbursement system.
• Maintain vendor account information including IRS W-9 forms and 1099 information.
• Prepare year-end 1099 tax filings.
• Provide back-up support for AP invoice matching and processing.
• Develop positive, cooperative, team-oriented relationships and demonstrate company core values.

Skills

Accounts payable

Data entry

Excel

10-key by touch

Pivot tables

VLOOKUP

Attention to detail

Communication skills

Education

Bachelor's Degree preferred

High School diploma or GED required

Tools

Accounting software

Job description

Primary Responsibilities

• Timely and accurate processing of accounts payable overhead invoices, including manual entry or via an automated invoice system.


• Ensuring invoice copies are saved electronically in appropriate folders.


• Organize and process weekly check and ACH payment runs.


• Maintain lease, utility, and mileage reimbursement documentation and prepare monthly disbursements.


• Update and clear EFT Drafting payouts.


• Field vendor inquiries, providing timely responses and resolution.


• Review and research vendor statements, ensuring timely resolution of open AP items.


• Assist with maintaining and processing Credit Card and Out of Pocket expenditure reimbursement system.


• Maintain and ensure accuracy of vendor account information in AP data base, including IRS W-9 forms and 1099 tax filing information.


• Preparation of year-end 1099 tax filings


• Provide back-up support for AP product invoice matching and processing.


• Develop and maintain positive, cooperative, and team-oriented relationships with co-workers.


• Demonstrate behaviors consistent with those of the Company's Core Values at all times.

Key Competencies

• Understanding of accounting principles and related job duties.


• Strong attention to detail.


• Accurate data-entry proficiency required.


• Proficient in Microsoft applications including Excel, Word, Outlook, and 10-key by touch at a minimum of 10k kph.


• Ability to work with large amounts of data in Excel utilizing filter and sort functions as well as pivot tables and v-lookup functions.


• Strong oral and written communication skills and the ability to communicate with all levels of management and vendors.


• Ability to work as a team player in problem resolution and process improvements.

People Management

None

Work Environment

This job operates indoors in an office setting.

Physical Demands

• Lift/carry 20 lbs.


• Sitting for prolonged periods of time

Expected Hours of Work

This is a full-time position, Monday -- Friday.

Travel

None

Required Education and Experience

• Bachelor's Degree preferred, High School diploma or GED required.


• Demonstrated strong Microsoft Excel experience and accounting software.

Preferred Education and Experience

• Bachelor's degree

Compensation

• Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location.


• Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location).


• Hired applicants may be eligible for [incentives/ bonuses/ annual bonuses].

Classification

Non-Exempt

Reports to

AR AP Manager

Equal Opportunity Employer including Disability/Vets