Sales Support Specialist

Vaco by Highspring; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Vaco by Highspring in Columbus, OH seeks a project coordination professional to manage schedules, documentation, and cross-functional support. You will liaise with customers, vendors, and internal teams to keep projects on track from initiation to closeout.

The role involves preparing quotes, processing purchase orders, monitoring budgets, and maintaining ERP/CRM data. Strong organizational skills and attention to detail are essential for success.

Responsibilities

• Coordinate project schedules, deadlines, and deliverables from initiation through completion.
• Provide day-to-day support to Project Managers, Sales Representatives, and project teams.
• Communicate with customers, vendors, technicians, subcontractors, and internal teams to coordinate project activities.
• Schedule service, installation, maintenance, and other field activities.
• Maintain accurate project files, contracts, purchase orders, work orders, and related documentation.
• Track project timelines, materials, equipment, and overall project status.
• Prepare and process quotes, purchase orders, invoices, work orders, and other project-related documentation.
• Monitor project costs and assist with tracking budgets and expenses.
• Coordinate equipment and material deliveries to ensure projects remain on schedule.
• Enter and maintain accurate information in ERP and/or CRM systems.
• Identify and help resolve scheduling, customer, vendor, or project-related issues.
• Prepare project status updates, reports, and other documentation for internal teams and customers.
• Assist with project closeout activities and ensure all required documentation is completed.
• Provide general administrative and sales support as needed.

Job description

Responsibilities

• Coordinate project schedules, deadlines, and deliverables from initiation through completion.


• Provide day-to-day support to Project Managers, Sales Representatives, and project teams.


• Communicate with customers, vendors, technicians, subcontractors, and internal teams to coordinate project activities.


• Schedule service, installation, maintenance, and other field activities.


• Maintain accurate project files, contracts, purchase orders, work orders, and related documentation.


• Track project timelines, materials, equipment, and overall project status.


• Prepare and process quotes, purchase orders, invoices, work orders, and other project-related documentation.


• Monitor project costs and assist with tracking budgets and expenses.


• Coordinate equipment and material deliveries to ensure projects remain on schedule.


• Enter and maintain accurate information in ERP and/or CRM systems.


• Identify and help resolve scheduling, customer, vendor, or project-related issues.


• Prepare project status updates, reports, and other documentation for internal teams and customers.


• Assist with project closeout activities and ensure all required documentation is completed.


• Provide general administrative and sales support as needed.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Representation Notice

Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

• the individual's skill sets, experience and training;


• licensure and certification requirements;


• office location and other geographic considerations; and


• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).