AP Specialist

Imedview, Inc; Town of Saugerties (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

401(k) with employer match

Health, dental, and vision coverage

HSA and FSA options

Life insurance

Short/long-term disability

Paid lunch hour

Paid time off & holidays

Job summary

iMedview in Saugerties, NY is seeking an Accounts Payable Specialist to support day-to-day AP functions, ensure timely payments, and keep financial records up to date. The role manages weekly check runs, the accounting inbox, and data entry in Viewpoint.

You will process vendor invoices, code costs, maintain payment records, and prepare weekly pay-run reports. Candidates should have 3–4 years in AP, an accounting degree, and strong Excel skills; in-office presence is required.

Qualifications

• 3-4 years of experience in accounts payable, accounting support, or a related finance role.
• Accounting degree required.
• Familiarity with accounting systems and financial recordkeeping.
• Strong Excel and Microsoft Office skills.

Responsibilities

• Complete weekly check runs accurately and on schedule.
• Manage and monitor the accounting inbox, responding to inquiries and routing items to the appropriate team members.
• Update Viewpoint with task updates related to bills paid and information sent to experts.
• Process vendor invoices and ensure proper coding, approvals, and entry into the accounting system.
• Maintain accurate payment records and supporting documentation.
• Process deposits and record transactions accurately.
• Prepare and distribute weekly pay run reports, including amounts paid and outstanding balances remaining to be paid.
• Communicate with vendors and internal departments regarding payment status and account questions.

Skills

Attention to detail

Time management

Communication skills

Education

Accounting degree

Tools

Viewpoint

Sage

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

AP Specialist

Full Time Saugerties, NY, US

Salary Range: $24.00 To $26.00 Hourly

About iMedview

Imedview is a claims and litigation service partner with over 20 years of experience in the industry. Our expertise allows us to proudly serve both legal and insurance professionals nationwide. With a passion for delivering outstanding customer service and building lasting client relationships, we’re growing fast — and we pride ourselves on impeccable customer service and client relations.

Why iMedview?

• Proven Success: From a team of 10 to over 150 employees, with a retention rate of 90%+.


• Award-Winning Culture: A six-time \"Great Place to Work\" honoree, recently named to the Fortune Best Workplaces in New York 2026 list (small & medium business category).


• Client-Centric Approach: We’re more than a vendor - we’re a trusted partner.

Location Priority

This position requires a daily in-office presence at our Saugerties, NY location

About the Role

The Accounts Payable Specialist is responsible for supporting the company’s day-to-day accounts payable functions by ensuring timely payments, maintaining organized communication, and keeping financial systems up to date. This role manages weekly check runs, oversees the accounting inbox, updates Viewpoint with bill-payment task activity sent to experts, processes deposits, and prepares weekly payment reports that show what has been paid and what remains outstanding.

Key Responsibilities:

• Complete weekly check runs accurately and on schedule.


• Manage and monitor the accounting inbox, responding to inquiries and routing items to the appropriate team members.


• Update Viewpoint with task updates related to bills paid and information sent to experts.


• Process vendor invoices and ensure proper coding, approvals, and entry into the accounting system.


• Maintain accurate payment records and supporting documentation.


• Process deposits and record transactions accurately.


• Prepare and distribute weekly pay run reports, including amounts paid and outstanding balances remaining to be paid.


• Communicate with vendors and internal departments regarding payment status and account questions.


• Help ensure compliance with company policies, procedures, and internal controls.

Qualifications:

• 3-4 years of experience in accounts payable, accounting support, or a related finance role.


• Accounting background with a solid understanding of accounts payable processes and financial recordkeeping.


• Must have a degree in accounting.


• Familiarity with accounting systems.


• Strong attention to detail and accuracy in data entry, payment processing, and reporting.


• Ability to manage multiple deadlines and prioritize tasks effectively.


• Professional written and verbal communication skills.


• Strong Excel skills and proficiency with Microsoft Office, including Outlook.


• Ability to handle confidential financial information with discretion.

Preferred Skills:

• Working knowledge of invoice workflows, payment processing, deposit handling, and reconciliations.


• Experience preparing reports and tracking outstanding balances.


• Sage experience is a plus.


• Ability to work independently while maintaining strong collaboration with internal teams and external partners.


• Strong organizational skills and follow-through in a fast-paced environment.

Physical Requirements

Ability to sit, stand, and use standard office equipment for extended periods; occasional lifting up to 20 lbs. may be required.

Working Conditions

Employees residing within 100 miles of the office may be required to maintain regular in-office attendance. Employees residing outside of 100 miles may be required to travel intermittently to the office (travel expenses covered by the company) and attend company-hosted events with advance notice.

What We Offer

• Company-provided equipment to perform essential job duties


• 401(k) with employer match and profit sharing (when eligible)


• Comprehensive health, dental, and vision coverage


• HSA and FSA options, company-paid life insurance, and short-term and long-term disability


• A full hour of paid lunch, every day


• Paid time off and holidays — plus extra paid days for your birthday, work anniversary, and volunteering

We are an equal opportunity employer and hire based on merit. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.