AP Specialist

Geninf; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company seeks an AP Specialist to handle various aspects of accounts payable transactions ensuring accuracy and timeliness in payments. The ideal candidate will have strong analytical skills, proficiency in Microsoft Excel, and be familiar with accounting practices and software. This role is essential for maintaining financial integrity and contributing to successful audits, with opportunities to streamline processes and improve efficiency.

Benefits

Medical benefits

401(k) eligibility

Paid Time Off

Parental leave

Qualifications

• Proficiency in Microsoft Excel and accounting software, including pivot tables and v-lookup.
• Strong attention to detail and organizational skills.
• Experience with electronic payment systems and automated AP processes.

Responsibilities

• Manage A/P transactions and ensure proper approvals.
• Review and process invoices and check requests in a timely manner.
• Resolve discrepancies and communicate with vendors regarding payments.

Skills

Attention to detail

Analytical abilities

Communication

Education

HS Diploma or 2-year certificate

Certification in accounts payable or accounting

Tools

Microsoft Excel

ERP systems

Accounting software systems

Job description

The position of AP Specialist handles A/P transactions and payments for vendors and reconciling statements while ensuring proper approvals, verification of charges and ensuring payments are made within agreed terms. This position can work within driving distance of our offices in Baton Rouge, LA, Birmingham, AL, or McKinney, TX.

Role and Responsibilities

• Confidently identify, prioritize, and resolve challenges, while managing a full workload in a fast-paced environment
• Help automate processes and streamline procedures; eliminating repetitive or manual steps
• Researching and resolving discrepancies, questions, and concerns from vendors, agents, and partners while keeping confidentiality where applicable
• Reviewing invoices for appropriate documentation and approval prior to processing
• Entering and uploading invoices into accounting software
• Processing invoices and check requests in an accurate and timely manner
• Maintaining invoice copies, purchase orders and approvals
• Researching and resolving invoice discrepancies and issues
• Communicating with vendors regarding payment status, invoice requests and inquiries as needed
• Providing supporting documentation for audits
• Assisting with month-end closing
• Researching and resolving accounts payable or accounts receivable issues with customers or vendors
• Updating and reconciling the sub-ledger to the general ledger
• Maintaining cash applications, account reconciliations and chargebacks
• Consistently demonstrates “Can Do, Will Do” attitude

Qualifications and Education Requirements

• Proficiency in Microsoft Excel and accounting software systems (pivot tables, v-lookup)
• Strong attention to detail and organizational skills
• Excellent analytical and problem-solving abilities
• Effective written and verbal communication skills
• Experience with electronic payment systems and automated AP processes

Preferred Qualifications

• Experience with ERP systems (Intacct preferred)
• Knowledge of generally accepted accounting principles (GAAP)
• Certification in accounts payable or accounting
• Experience with high-volume transaction processing
• Knowledge of tax regulations related to vendor payments• HS Diploma or 2-year certificate preferred

Success Metrics

• Invoice Processing Accuracy: Maintain 99.5% accuracy rate in invoice processing and data entry
• Payment Timeliness: Ensure 98% of vendor payments are made within agreed terms
• Reconciliation Efficiency: Complete monthly account reconciliations within 3 business days of month-end closing
• Audit Readiness: Maintain 100% compliance with documentation requirements during internal and external audits
• Early Payment Discount Capture: Capture 85% of available early payment discounts
• Error Rate: Maintain error rate below 1% for all AP transactions

Travel

No travel

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

The total compensation package for this position also includes medical benefits, 401(k) eligibility, Paid Time Off, and parental leave. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment.

EOE, including disability/veterans