AP Specialist

CFS; Boston (MA); On-site; USD 55,000 - 80,000; Full time

Job summary

Creative Financial Staffing (CFS) partnered with an established manufacturing/distribution organization to identify an experienced Accounts Payable Specialist in Quincy, MA. This role offers the opportunity to move beyond processing invoices and own the AP process in a high-volume environment.

The ideal candidate will have 2+ years of AP experience, mastery of three-way matching, and strong communication across departments to resolve discrepancies quickly.

Qualifications

• 2+ years of Accounts Payable experience preferred.
• Strong understanding of AP processes and three-way matching.
• Demonstrated ability to research discrepancies and solve problems.
• Experience in a high-volume, deadline-driven environment.
• Strong communication skills across departments.

Responsibilities

• Manage daily AP processing in a high-volume environment (20–30 invoices/day).
• Perform three-way matching of purchase orders, receipts, and invoices.
• Research and resolve invoice discrepancies and discuss pricing/purchasing issues with Procurement.

Skills

Accounts Payable

Research discrepancies

Cross-department communication

Job description

Accounts Payable Specialist

Location: Quincy, MA | Fully Onsite

Salary: $55,000–$80,000, depending on experience

Creative Financial Staffing (CFS) is partnering with an established organization in the manufacturing/distribution space to identify an experienced Accounts Payable Specialist. This position is open due to a long-term employee’s retirement and is an excellent opportunity for someone who enjoys AP but wants a role that goes beyond simply processing invoices.

The ideal candidate will bring strong AP fundamentals along with the ability to research discrepancies, solve problems, and communicate effectively across departments.

Why This Opportunity?

• Position available due to a retirement
• Stable, established organization
• Compensation flexibility up to $80K for the right candidate
• Opportunity to take ownership rather than simply process transactions
• Highly collaborative role with exposure to procurement, warehouse, and other operational teams
• Great fit for someone who enjoys problem-solving and investigation
• Opportunity to work in a fast-paced, high-volume environment

Accounts Payable Specialist Responsibilities

• Manage daily AP processing in a high-volume environment, averaging approximately 20–30 invoices per day
• Perform three-way matching of purchase orders, receipts, and invoices
• Research and resolve invoice discrepancies rather than simply escalating issues
• Partner with Procurement to investigate pricing discrepancies and purchasing issues
• Communicate with Warehouse personnel to resolve quantity, receiving, and inventory-related discrepancies
• Work directly with vendors to address billing questions and outstanding issues
• Review invoices for proper coding, documentation, and approvals
• Assist with employee expense report processing and reconciliation
• Maintain accurate AP records and ensure invoices are processed accurately and on time
• Manage multiple priorities and follow outstanding issues through to resolution

Accounts Payable Specialist Qualifications

• 2+ years of Accounts Payable experience preferred
• Strong understanding of AP processes, including three-way matching
• Demonstrated ability to research discrepancies and independently solve problems
• Experience working in a high-volume, deadline-driven environment
• Strong communication skills and confidence working across departments
• Ability to multitask and keep multiple outstanding issues organized
• Strong attention to detail without losing sight of the bigger picture
• Manufacturing or distribution industry experience is highly preferred, but not required
• Candidates from other industries with strong AP, analytical, and problem-solving experience are encouraged to apply

Who Will Be Successful?

This Accounts Payable Specialist role is ideal for someone who doesn't want to simply sit at a desk and process invoices all day. You'll need to be curious and willing to ask questions: Why doesn't the pricing match? Why is the quantity different? Who do I need to work with to fix it?

If you're an Accounts Payable Specialist who enjoys digging into discrepancies, communicating with different areas of the business, and taking ownership of issues through resolution, this could be an excellent next step.

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