AP Representative - Invoice Processing

Concentra, Inc.; Addison (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) plan with employer match

Life & disability insurance

Paid time off

Referral program

Tuition reimbursement

Dependent care spending account

Employee discounts

Job summary

Concentra is seeking an AP Representative - Invoice Processing to accurately process third-party vendor invoices and payments through the Oracle-based accounts payable system. This role requires attention to detail, ability to handle high-volume processing, and collaboration with team leadership on projects.

The ideal candidate has at least 1 year in an office environment, excels in a fast-paced setting, and demonstrates strong communication and problem-solving skills while maintaining HIPAA and

Qualifications

• High school diploma or GED required.
• 1 year in an office environment; 2 years preferred.
• Accounts payable high-volume experience with Expense Report processing is a plus.
• Good interpersonal and communication skills.
• Ability to thrive in a fast-paced environment and maintain attention to detail.

Responsibilities

• Maintain and process large volumes of invoices with help as needed and ensure accuracy of G/L coding accurately and on time.
• Precise entry of all payable information into Oracle using invoices received via Markview and KTM.
• Audit invoices for accuracy of entry and completeness of information provided.
• Ensure proper approvals are obtained for RFPs, in accordance with Concentra health services payment hierarchies.
• Provide quality customer service to internal/external customers.
• Assist and notify Vendor Maintenance with vendor changes and provide W9 information as needed.

Skills

Attention to detail

Time management

Communication skills

Customer service

HIPAA compliance

Education

High School Diploma or GED

Tools

Oracle

Markview

KTM

Microsoft Excel

Job description

https://www.concentra.com/careers/job-search/tx/addison/accounting-finance/350648/

Overview

Concentra is recognized as the nation’s leading occupational health care company. With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.

The AP Representative - Invoice Processing is responsible for the timely and accurate processing of third-party vendor invoices and subsequent payments through the Concentra accounts payable system. The AP Representative - Invoice Processing will also performs accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. Support team leadership with projects as needed.

• 401(k) Retirement Plan with Employer Match
• Life & Disability Insurance
• Paid Time Off
• Colleague Referral Bonus Program
• Tuition Reimbursement
• Dependent Care Spending Account
• Employee Discounts

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us torequest accommodation , if required.

This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management.

Concentra is an Equal Opportunity Employer, including disability/veterans. Concentra provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, pregnancy, protected veteran status, disability, or other protected categories. In addition, Concentra Inc. complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it maintains facilities.

Concentra is an equal opportunity employer that prohibits discrimination, and will make decisions regarding employment opportunities, including hiring, promotion and advancement, without regard to the following characteristics: race, color, national origin, religious beliefs, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other basis protected by federal, state or local fair employment practice laws.

• Maintain and process large volumes of invoices with help as needed and ensure accuracy of G/L coding accurately and on time
• Precise entry of all payable information into Oracle using invoices received via Markview and KTM
• Audit invoices for accuracy of entry and completeness of information provided
• Guarantee proper documentation is obtained for Request for Payments (RFP)
• Ensure proper approvals are obtained for RFP’s, in accordance with Concentra Health Services payment hierarchies
• Sustained focus and attention to detail/accuracy, perform effectively when action is required and meet all requested deadlines
• Provide quality customer service to internal/external customers
• Assist and notify Vendor Maintenance with vendor change/corrections and provide W9 and invoice information when new vendors are setup
• Perform assigned responsibilities and tasks according to policies and procedures with assistance as needed within the assigned time frame
• Multi-task and take on new responsibilities without loss of continuity
• Perform assigned ADI or other uploads as assigned
• Perform other specialized tasks as assigned when required deadlines
• Assist other AP Representatives as necessary
• Identify and recommend changes that will enhance or improve current processes
• Working knowledge of Concentra Chart of Account in order to code invoices as required
• Serve as backup support for functions as assigned
• Assist team leadership with activities as needed
• Support special projects and undertake other duties as requested

Education Level: High School Diploma or GED
Degree must be from an accredited college or university.

Job-Related Experience

• Minimum of 1 years in an office environment; 2 years preferred
• Experience working in a high-volume multiple facility operating structure environment is a plus
• Accounts payable high-volume experience with Expense Report processing is a plus
• Good interpersonal skills
• Good oral and written communication skills
• Basic Math Skills
• Ability to thrive in a fast-paced environment and possess a personal sense of urgency and attention to detail

Job-Related Skills/Competencies

• Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
• Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
• Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
• Attention to detail and accuracy
• Excellent oral and written communication skills
• Proficiency in Microsoft Excel and ability to learn other systems as needed (Oracle)
• Ability to work independently and as part of a team
• Work with leadership team to identify areas of risk or potential improvements
• Possess a continual sense of curiosity and desire to improve processes