AP & Payroll Coordinator

Jobtailor; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking a detail‑oriented professional to manage AP, payroll, and HR administration in a fast‑paced environment. You will ensure accurate payroll postings, vendor payments, and compliance with labor regulations while maintaining organized records.

The role involves collaborating with finance and HR teams to support onboarding, benefit administration, and workforce reporting. Strong ownership and process discipline are essential to drive continuous improvement.

Qualifications

• 3+ years of experience in accounts payable, payroll, HR administration, or operational finance roles.
• Strong organizational and multitasking skills.
• High attention to detail and accuracy.
• Experience working in fast-paced operational environments.
• Ability to handle confidential information professionally.
• Strong communication and follow-up skills.

Responsibilities

• Process vendor invoices accurately and maintain AP records within Sage ERP.
• Coordinate weekly payroll processing through ADP, including payroll validations and employee updates.
• Maintain accurate payroll, financial, and employee documentation.
• Support employee onboarding, offboarding, and HR administration processes.
• Ensure compliance with employment documentation, payroll procedures, and labor regulations.
• Maintain organized and audit-ready employee and financial records.
• Track and report workforce metrics including headcount, hires, attrition, and leave activity.
• Coordinate employee benefits and insurance administration, including renewals and employee support.
• Prepare bank reconciliations, reports, and administrative documentation for review.
• Support operational efficiency through strong organization, process discipline, and continuous improvement initiatives.

Skills

Organizational skills

Multitasking

Attention to detail

Communication

Team collaboration

Tools

Sage ERP

BuildOps

ADP

Excel

Job description

Responsibilities

• Process vendor invoices accurately and maintain AP records within Sage ERP.
• Coordinate weekly payroll processing through ADP, including payroll validations and employee updates.
• Maintain accurate payroll, financial, and employee documentation.
• Support employee onboarding, offboarding, and HR administration processes.
• Ensure compliance with employment documentation, payroll procedures, and labor regulations.
• Maintain organized and audit‑ready employee and financial records.
• Track and report workforce metrics including headcount, hires, attrition, and leave activity.
• Coordinate employee benefits and insurance administration, including renewals and employee support.
• Prepare bank reconciliations, reports, and administrative documentation for review.
• Support operational efficiency through strong organization, process discipline, and continuous improvement initiatives.

Requirements

• 3+ years of experience in accounts payable, payroll, HR administration, or operational finance roles.
• Strong organizational and multitasking skills.
• High attention to detail and accuracy.
• Experience working in fast‑paced operational environments.
• Ability to handle confidential information professionally.
• Strong communication and follow‑up skills.
• Experience with Sage ERP, BuildOps, and ADP is strongly preferred.
• Strong Excel proficiency preferred.
• Process‑oriented mindset with strong accountability and ownership.
• Ability to work independently and collaboratively as part of a team.