AP & P2P Specialist: Invoicing, Reconciliation & KPIs

Ultimate Staffing; Kankakee (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Ultimate Staffing is seeking an Accounts Payable professional to support invoice, expense and payment processing. The role involves resolving supplier issues in the P2P space, KPI monitoring, and collaboration with Procurement to maintain end-to-end processes.

Strong attention to detail and relationship-building with stakeholders are essential. The ideal candidate will have 3+ years AP experience, familiarity with SAP and MS Office, and accounting coursework.

Qualifications

• At least 3 years accounts payable experience.
• Previous AP and P2P experience in a similar role.
• Good IT skills, including knowledge of SAP & Microsoft Office packages.
• Meticulous eye for detail and exceptional planning and organisational skills.
• Ability to multitask and work in a busy, fast-paced environment.
• Ability to build effective relationships with key stakeholders and suppliers.
• Ability to take initiative and a practical approach to problem-solving.

Responsibilities

• Maintain an issue log for allocated entities and hold weekly meetings with CAP colleagues and internal stakeholders to resolve issues with agreed timescales.
• Support stakeholder and supplier escalations related to invoices/payments by liaising with relevant departments to ensure timely resolution.
• Support Masterdata process, including liaising with the business on amending and creating new supplier accounts, ensuring that internal stakeholders are kept informed of progress and expected resolution dates.
• Ensure that key supplier statements are reconciled and take any necessary corrective actions.
• Review KPIs against agreed targets and address underlying issues to consistently meet these targets.
• Support the business via teams/telephone calls regarding any P2P issues and via liaison with the appropriate CAP team ensuring that the issue is resolved, keeping all parties informed of progress and driving to resolution.
• Support the adoption of the new Invoice management system, OpenText.
• Liaise with Procurement team to ensure a smooth end-to-end P2P process.
• Review GR/IR balances and drive the resolution of aged items.
• Encourage suppliers to submit all invoices via email.
• Liaise with T&E team to ensure queries are resolved in a timely manner.
• Perform ad hoc duties as necessary.

Education

High school diploma with accounting coursework

Tools

SAP

Microsoft Office

Job description

Ultimate Staffing is seeking an Accounts Payable professional to support invoice, expense and payment processing. The role involves resolving supplier issues in the P2P space, KPI monitoring, and collaboration with Procurement to maintain end-to-end processes.

Strong attention to detail and relationship-building with stakeholders are essential. The ideal candidate will have 3+ years AP experience, familiarity with SAP and MS Office, and accounting coursework.