AP Coordinator

Hitachi; Miami (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Hitachi Rail USA, Inc. in Miami, FL is seeking an Accounts Payable Specialist who thrives in a fast-paced setting. This role covers a wide range from administrative to strategic AP tasks and requires solid SAP and Excel skills.

The ideal candidate will have 2–3 years in AP, a bachelor’s degree in accounting/finance preferred, and a strong eye for detail. Onsite work arrangement and opportunities for training are available.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred, but not required.
• Minimum of 2 to 3 years experience in an AP role. Training available.
• Industrial / Manufacturing background experience a plus.
• Strong attention to detail in a fast-paced environment.

Responsibilities

• Review and maintain Accounts Payable inbox for incoming invoices from suppliers daily.
• Match purchase orders, receiving documents and invoices to ensure accuracy of supplier invoices and supporting documentation.
• Process accounts payable transactions (invoices, credit memos, debit memos) in SAP accurately and efficiently, in a timely manner and obtain approval prior to payment.
• Ensure accuracy of G/L Account, Cost Center and WBS coding of AP Vouchers per company guidelines.
• Assist with payment issuance and verify invoices selected for payment.
• Reconcile monthly statements from vendors and handle discrepancies.
• Reconcile PO positions/lines for each vendor.
• Assist in monthly closing and support Finance during audits.
• Maintain vendor files and communicate with vendors regarding payment inquiries.

Skills

Attention to detail

Independently

Team player

Communication

Education

Bachelor’s degree (Accounting/Finance)

Tools

SAP

Excel

Outlook

Job description

Location:

Miami, Florida, United States

Job ID:

R0144703

Date Posted:

2026-10-23

Company Name:

Hitachi Rail USA, Inc.

Profession (Job Category):

Finance

Job Schedule:

Full time

Work Arrangement:

Onsite

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Hitachi Rail is looking for an enthusiastic self-motivated Accounts Payable Specialist in Miami, FL. who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic.

About Us:

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organization to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

The responsibilities include but are not limited to:

• Review and maintain Accounts Payable inbox for incoming invoices from suppliers daily.
• Match purchase orders, receiving documents and invoices to ensure accuracy of supplier invoices & supporting documentation received.
• Process accounts payable transactions (invoices, credit memos and debit memos) in SAP accurately and efficiently, in a timely manner, as per documentation received and obtain approval prior to payment.
• Responsible for the accuracy and completeness of G/L Account, Cost Center and WBS coding of A/P Vouchers, within company guidelines.
• Assists with payment issuance, e.g., pulls invoices for payment and verifies accuracy of invoices selected for payment.
• Reconciles monthly statements from vendors and handles any discrepancies.
• Reconciles purchase order positions/lines for each vendor.
• Assists in monthly closing and supports Finance function during internal and external Audits (in accordance with applicable Company guidelines).
• Maintain vendor files and communicate with vendors regarding payment inquiries.
• Contact Key Vendors on a regular basis to reconcile their accounts and ensure that all invoices have been received and payments applied correctly.
• Maintain and update AP Reports on a weekly basis.
• Communicate with the Procurement & Supply Chain Functions the status of all Key Vendor accounts and support resolving any issues regarding payment status.
• Prepare a complete and accurate list of Accruals for month-end closing.
• Maintain complete and organized records and files including all paid and unpaid AP Vouchers
• Respond to all requests and communications in a timely manner.
• Adhere to all organizational policies & procedures.
• Performs other duties as assigned by manager or designee.

Skills & Knowledge:

• Strong attention to detail, ability to work in a fast-paced environment.
• SAP or similar MRP / ERP Experience.
• Microsoft Excel for reconciliations/data analysis and Outlook for email correspondence.
• Ability to work independently.
• Maintain a positive, professional working relationship and communicates well (both verbal and written) with outside vendors and co-workers.
• Work as part of a team and assists and supports other members of Operations and Accounting.

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or related field preferred, but not required.
• Minimum of 2 to 3 years experience in an A/P role. Training available.
• Industrial / Manufacturing background experience a plus.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail