AP Coordinator

Hitachi Rail Limited; Miami (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Hitachi Rail USA, Inc. in Miami, FL is seeking an Accounts Payable Specialist who thrives in a fast-paced environment. You will manage supplier invoices, perform PO/invoice matching, and support month-end close.

The role requires SAP experience, strong Excel skills, and the ability to work independently while maintaining collaboration with procurement and accounting teams. The ideal candidate will have a minimum of 2–3 years in AP, a bachelor’s degree in accounting/finance (or related field),

Qualifications

• Bachelor's degree preferred in Accounting, Finance, or related field.
• 2–3 years of experience in accounts payable or similar role.
• Industrial/manufacturing background a plus.

Responsibilities

• Review and process supplier invoices and payments in SAP.
• Match POs, receiving documents, and invoices for accuracy.
• Maintain vendor files and respond to payment inquiries.
• Assist in month-end close and internal/external audits.

Skills

Attention to detail

Independent work

Communication

Team player

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

SAP

MS Excel

Job description

Location:

Miami, Florida, United States

Job ID:

R0144703

Date Posted:

2026-10-23

Company Name:

Hitachi Rail USA, Inc.

Profession (Job Category):

Finance

Job Schedule:

Full time

Work Arrangement:

Onsite

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.

Job Description

Hitachi Rail is looking for an enthusiastic self-motivated Accounts Payable Specialist in Miami, FL. who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic.

The responsibilities include but are not limited to:

• Review and maintain Accounts Payable inbox for incoming invoices from suppliers daily.
• Match purchase orders, receiving documents and invoices to ensure accuracy of supplier invoices & supporting documentation received.
• Process accounts payable transactions (invoices, credit memos and debit memos) in SAP accurately and efficiently, in a timely manner, as per documentation received and obtain approval prior to payment.
• Responsible for the accuracy and completeness of G/L Account, Cost Center and WBS coding of A/P Vouchers, within company guidelines.
• Assists with payment issuance, e.g., pulls invoices for payment and verifies accuracy of invoices selected for payment.
• Reconciles monthly statements from vendors and handles any discrepancies.
• Reconciles purchase order positions/lines for each vendor.
• Assists in monthly closing and supports Finance function during internal and external Audits (in accordance with applicable Company guidelines).
• Maintain vendor files and communicate with vendors regarding payment inquiries.
• Contact Key Vendors on a regular basis to reconcile their accounts and ensure that all invoices have been received and payments applied correctly.
• Maintain and update AP Reports on a weekly basis.
• Communicate with the Procurement & Supply Chain Functions the status of all Key Vendor accounts and support resolving any issues regarding payment status.
• Prepare a complete and accurate list of Accruals for month-end closing.
• Maintain complete and organized records and files including all paid and unpaid AP Vouchers
• Respond to all requests and communications in a timely manner.
• Adhere to all organizational policies & procedures.
• Performs other duties as assigned by manager or designee.

Skills & Knowledge:

• Strong attention to detail, ability to work in a fast-paced environment.
• SAP or similar MRP / ERP Experience.
• Microsoft Excel for reconciliations/data analysis and Outlook for email correspondence.
• Ability to work independently.
• Maintain a positive, professional working relationship and communicates well (both verbal and written) with outside vendors and co-workers.
• Work as part of a team and assists and supports other members of Operations and Accounting.

Education and Experience:

• Bachelor's degree in Accounting, Finance, or related field preferred, but not required.
• Minimum of 2 to 3 years experience in an A/P role. Training available.
• Industrial / Manufacturing background experience a plus.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [e-mail].

Queries other than accommodation requests will not be responded to.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail