AP Billing & Collections Specialist

Cirrascale Cloud Services; San Diego (CA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

401(k) with company match

Health, dental, and vision insurance

Paid time off (PTO)

Professional development

Job summary

Cirrascale Cloud Services is seeking a detail-oriented Accounts Receivable Billing and Collections Specialist in the San Diego area. You will own billing accuracy, drive collections, apply cash, and reconcile AR subledgers while supporting month-end close and cross-functional processes.

Qualifications include 5+ years in AR/billing, ERP experience (MS Dynamics, NetSuite, SAP, QuickBooks), and advanced Excel skills.

Qualifications

• Minimum 5 years of Accounts Receivable and billing experience.
• Proficiency in AR processes: billing, cash application, and reconciliation.
• ERP experience with MS Dynamics, NetSuite, SAP, or QuickBooks; strong Excel skills.

Responsibilities

• Generate and issue accurate invoices per contracts and pricing.
• Investigate billing discrepancies with Operations, Legal, and Sales.
• Maintain billing records and manage recurring and usage-based charges.
• Contact clients on outstanding invoices and resolve disputes.
• Monitor aging, collect on delinquencies, and support month-end close.

Skills

Accounts Receivable

Billing

Collections

Analytical skills

Communication

Organization

Education

Bachelor’s degree in Accounting or Finance

Associate's degree in Accounting or Finance

Tools

MS Dynamics

NetSuite

SAP

QuickBooks

Job description

Cirrascale Cloud Services provides high-performance cloud infrastructure purpose-built for deep learning, generative AI, and large-scale AI inference workloads. We specialize in dedicated GPU cloud solutions tailored to the unique needs of startups, research labs, and enterprise AI teams. Our mission is to accelerate AI innovation by combining powerful hardware with white-glove service and flexible, custom-built environments.

POSITION SUMMARY

We are seeking a detail-oriented and results-driven Accounts Receivable / Billing / Collections Specialist to own key components of our revenue cycle. In this role, you will be responsible for accurate and timely customer billing, proactive collections, cash application, and account reconciliation, while supporting month-end close activities. You will work cross-functionally with Operations, Legal, and Sales to ensure billing accuracy and compliance with negotiated customer agreements and serve as a professional point of contact for our clients on all matters related to invoices and payments.

KEY RESPONSIBILITIES

Billing & Invoicing

• Generate and issue accurate, timely customer invoices in accordance with contract terms, pricing schedules, and negotiated agreements
• Investigate and resolve billing discrepancies by partnering with Operations, Legal, and Sales to ensure accuracy and contract compliance
• Maintain customer billing records, including recurring services, usage-based charges, and one-time fees

Collections

• Contact clients regarding outstanding invoices through professional written and verbal communications
• Research and resolve billing discrepancies, payment disputes, unapplied cash, and client inquiries in a timely manner
• Monitor payment arrangements and follow up consistently to ensure commitments are fulfilled
• Prioritize collection efforts based on account aging, balance, and risk; elevate delinquencies as appropriate
• Support month-end close activities, including AR subledger reconciliation to the general ledger
• Prepare, analyze, and interpret AR aging reports and related financial data to identify trends and collection priorities
• Apply customer payments accurately and resolve unapplied or misapplied cash
• Assist with internal and external audit requests related to accounts receivable

Cross-Functional Collaboration & Process Improvement

• Serve as the primary finance liaison for customer billing and payment inquiries
• Identify and recommend improvements to billing, collections, and cash application processes to increase efficiency and accuracy

Required Qualifications

• Minimum of 5 years of Accounts Receivable and billing experience
• Strong knowledge of Accounts Receivable processes, including billing, cash application, and account reconciliation
• Proficiency in ERP or accounting systems (e.g., MS Dynamics, NetSuite, SAP, QuickBooks, or similar)
• Advanced proficiency in Microsoft Office, particularly Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis)
• Strong analytical skills with the ability to interpret aging reports and financial data
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills, with a professional and customer-focused approach

Preferred Qualifications

• Experience in a technology, cloud services, SaaS, or subscription/usage-based billing environment
• B2B collections experience, including negotiation of payment arrangements
• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• Familiarity with sales tax and contract compliance as related to billing

COMPENSATION AND BENEFITS

The base salary range for the Accounts Receivable Billing and Collections Specialist is $30.00 to $36.00 / hour. This pay range reflects the broad, minimum to maximum, pay range for this job for the location for which it has been posted. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, location where the role is to be performed, internal equity, and alignment with market data.

Benefits include:

• 401(k) with company match.
• Health, dental, and vision insurance.
• Paid time off (PTO).
• Opportunities for professional development and growth.

WHY JOIN CIRRASCALE?

Join a growing team that's pushing the boundaries of AI infrastructure. At Cirrascale, you’ll contribute to projects powering next-generation AI applications while working with top-tier hardware in a collaborative and innovative environment. From custom deployments to hands-on customer support, every role here plays a part in enabling breakthroughs in AI.

Cirrascale Cloud Services is an equal opportunity employer committed to diversity and inclusion.