AP & AR Supervisor in Los Alamitos, CA

Driveforhansenadkins; Los Alamitos (CA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

401K Retirement Plan

Company paid medical insurance

Company paid dental insurance

Vision insurance

Company paid life insurance

Paid vacation/sick time

FSA

EAP program

Job summary

Hansen & Adkins Auto Transport, Inc. in California seeks an AP/AR Supervisor to lead day-to-day AP and AR processing, ensure timely close, and maintain vendor/customer relationships. The role requires 5+ years accounting and ERP experience.

Excellent communication and Excel skills are essential, with a Bachelor’s preferred. Competitive benefits are offered. Responsibilities include supervising AP/AR teams, managing aging schedules, supporting audits, and ensuring controls and accuracy across

Qualifications

• Bachelor’s degree in Accounting preferred.
• 5+ years of experience in Accounting, management, and team building skills.
• Strong knowledge of all accounting processes and procedures, including GL, AP, and AR experience.
• Requires excellent written and verbal communication skills—internally and with vendors and customers.
• Requires the ability to multi-task, manage time wisely, and work well under pressure.
• Proficient with Microsoft Excel and ERP systems such as Microsoft Dynamics/Great Plains.

Responsibilities

• Daily supervision of the AP & AR teams to ensure timely and accurate processing of all AP & AR transactions; daily review of the AP inbox; resolving escalated issues or disputes timely and effectively.
• Oversee collection efforts for all receivable; analyze all AR aging schedules and the AR Cash Flow Projection model; negotiate payments and settlements with customers and send delinquent accounts to external collection agencies; review bad debt provision.
• Assist Finance and Accounting team with various accounting functions, reports, and ad hoc requests, including providing projected cash receipt information upon request; support audits by preparing documentation and responding to requests; oversee 1099 reporting and ensure year-end compliance.
• Prepare and review various AP & AR aging schedules and ensure they tie out to the trail balance; monitor unapplied credit and debit balances and follow up with appropriate staff, vendors, and customers accordingly.
• Deposit checks and process CC transactions for AR as needed.
• Uphold the company’s core values of Teamwork, Integrity, Respect, Excellence, and Safety.

Skills

Leadership

Negotiation

Analytical thinking

Problem solving

Communication

Time management

Education

Bachelor’s degree in Accounting

Tools

Microsoft Dynamics (Great Plains)

Excel

Adobe Acrobat Pro/DC

Job description

With nearly three decades of continuous growth and no signs of slowing down, Hansen & Adkins Auto Transport, Inc. (“H&A”) is dedicated to providing high-quality, cost-effective vehicle transportation and related services; with a strong commitment to safety, customer success, innovation, and reliability. Founded in 1994 by industry veterans Steve Hansen and Louie Adkins, the Company has grown from just 3 haulers to over 1,000 haulers, earning numerous industry awards along the way. H&A is currently serving 16 major auto manufacturers nationwide and in Canada.

The AP&AR Supervisor will report directly to the Controller and will provide direct support of the day to day operations for the AP and AR staff, including but not limited to identifying and addressing inefficiencies in processes and staff, and holding the teams accountable to deadlines by ensuring timely and accurate processing of all AP and AR invoices, payments and deposits, and working cross- functionally with various members in Accounting and Purchasing. They will be responsible for ensuring a timely and accurate accounting close process for AP and AR, which includes preparing and reviewing various aging schedules to ensure each tie out to the trail balance. They will maintain strong vendor and customer relationships and resolve escalated issues or disputes timely. They will ensure compliance with internal controls, policies and vendor/customer terms. Additionally, pertaining to AR, they will assist Operations, IT and MasterData in verifying, researching, resolving issues regarding internal controls, billing, and rates.

Responsibilities:

• Daily supervision of the AP & AR teams to ensure timely and accurate processing of all AP & AR transactions; daily review of the AP inbox; resolving escalated issues or disputes timely and effectively.
• Oversee collection efforts for all receivable; analyze all AR aging schedules and the AR Cash Flow Projection model; negotiate payments and settlements with customers and send delinquent accounts to external collection agencies; review bad debt provision.
• Assist Finance and Accounting team with various accounting functions, reports, and ad hoc requests, including providing projected cash receipt information upon request; support audits by preparing documentation and responding to requests; oversee 1099 reporting and ensure year-end compliance.
• Prepare and review various AP & AR aging schedules and ensure they tie out to the trail balance; monitor unapplied credit and debit balances and follow up with appropriate staff, vendors, and customers accordingly.
• Deposit checks and process CC transactions for AR as needed.
• Uphold the company’s core values of Teamwork, Integrity, Respect, Excellence, and Safety.

Pay $85,000- $100,000 annually

Here at Hansen & Adkins Auto Transport we appreciate our employees, and we offer a great and comprehensive benefit package with competitive wages:

• 401K Retirement Plan, with a company match of 25% of employee’s contribution
• Company Paid Medical Insurance
• Company Paid Dental Insurance
• Vision Insurance available
• Company Paid Life Insurance
• Company paid vacation/sick time
• FSA
• EAP Program

Qualifications:

• Bachelor’s degree in Accounting preferred.
• 5+ years of experience in Accounting, management, and team building skills. Transportation/ Trucking exp preferred.
• Strong knowledge of all accounting processes and procedures, including GL, AP, and AR experience.
• Requires excellent written and verbal communication skills- internally and with vendors and customers.
• Ability to understand and work with various vendors/ customer websites.
• Meticulous organization and attention to detail with a high degree of accuracy in preparing and entering financial data.
• Requires strong analytical and problem-solving skills.
• Requires the ability to multi-task, manage time wisely, and work well under pressure.
• Must be able to work extended hours during critical times as needed.
• Must be proficient with various systems and applications such as: Microsoft office (especially Excel), Adobe Acrobat Pro/Dc, and Great Plains or comparable accounting software (Microsoft Dynamics).
• Skills required, clear communicator, organized, strong negotiator, leader, analytical, problem solver, proficient in Excel.