AP & AR Specialist | QuickBooks Expert

EmergencyMD; Florida; On-site; USD 59,099,040 - 84,171,360; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short/long-term disability

Paid time off

Holiday pay

401k with company match

Job summary

U.S. Water in New Port Richey, FL is seeking an experienced Accounts Payable/Accounts Receivable Specialist to record and process vendor invoices and payments, manage customer billings and collections, and maintain accurate QuickBooks records for multiple entities.

The ideal candidate is detail-oriented, organized, and able to work independently while supporting internal teams and external vendors and customers.

Qualifications

• 5+ years of experience in General Accounting, AP/AR, or accounting support.
• Strong knowledge of accounting principles and AP/AR processes.
• Excellent attention to detail, organization and follow-through.
• Strong communication and problem-solving skills.
• Advanced in Microsoft Excel, data cleaning and scrubbing.
• Proficiency in Word and Outlook.
• Proficiency in QuickBooks Desktop and Online.
• Experience with Microsoft Dynamics 365 Business Central preferred.
• Associate degree in Accounting, Finance, or related field preferred.

Responsibilities

• Process vendor invoices, verify approvals, and enter invoices into the accounting system.
• Prepare and process check runs, ACH payments, and wire transfers.
• Upload positive pay files accurately and timely.
• Maintain vendor records, respond to inquiries, and resolve discrepancies.
• Process vendor onboarding, including W-9 and COI collection.
• Reconcile monthly vendor statements and resolve open items.
• Generate customer invoices and statements.
• Record Journal Entries in QuickBooks and maintain supporting documentation.
• Monitor aging reports and follow up on past-due balances.
• Assist with collections efforts and resolve billing discrepancies.
• Support month-end close, reconciliations, and related accounting tasks as needed.

Skills

Attention to detail

Organization

Communication

Problem-solving

Education

Associate degree in Accounting/Finance

Tools

Microsoft Excel

Microsoft Word

Outlook

QuickBooks Desktop

QuickBooks Online

Microsoft Dynamics 365 Business Central

Job description

U.S. Water in New Port Richey, FL is seeking an experienced Accounts Payable/Accounts Receivable Specialist to record and process vendor invoices and payments, manage customer billings and collections, and maintain accurate QuickBooks records for multiple entities.

The ideal candidate is detail-oriented, organized, and able to work independently while supporting internal teams and external vendors and customers.