AP/AR Clerk

The Armstrong Company; Union City (AR); On-site; USD 30,000 - 39,000; Full time

Job summary

The Armstrong Company in Union City, Arkansas seeks an AP/AR Specialist to manage receivables and payables, ensure accurate payments, and maintain up-to-date financial records. You will book transactions, handle payments, and support audits with a focus on accuracy and efficiency.

Ideal candidates have 2+ years in accounting, strong Excel skills, and experience with invoicing, collections, and cash management.

Qualifications

• 2+ years of accounting, accounts receivable and accounts payable experience.
• High proficiency in accounting systems and Microsoft Excel.
• Experience in invoicing, payables/receivables and collections best practices.
• Strong problem-solving and analytical abilities including root-cause analysis.
• Experience in cash management and payment processing.
• Excellent written, verbal and presentation skills; team oriented.
• Familiarity with GAAP and ability to maintain organized AP/AR records.

Responsibilities

• Communicate with managers, customers and vendors on receivables and payables.
• Ensure timely, accurate processing of outgoing payments and cash flow.
• Book payables/receivables in the system and process payments to vendors.
• Handle payments (ACH, wires, checks) and data entry for invoices.
• Collect W-9s, insurance certificates, and prepare 1099s as needed.
• Support internal and external audit activities and improve procedures.
• Maintain GAAP compliance and keep AP/AR documentation organized.

Skills

Attention to detail

Analytical skills

Communication skills

Team collaboration

Cash management

Tools

Accounting Systems

Microsoft Excel

Job description

SUMMARY

As an AP/AR Specialist, you will be responsible for communicating with the department manager and customers/vendors regarding receivables and payables matters in a timely fashion, ensure integrity of outgoing payments & cash flow, and generating monthly statements. In addition, the AP/AR Specialist is responsible for booking payables/receivables in the system and processing payments to vendors. Top candidates must have a strong attention-to-detail and multi-tasking skills with the ability to manage and analyze complex and high volumes of data and be deadline oriented with a high level of accuracy.

KEY RESPONSIBILITIES

• Understand customer and vendor order processing
• Ensures billings and receivables are correctly processed in a timely manner.
• Addresses and corrects any discrepancies in accounts or billings. Report all discrepancies to the manager
• Process all payment transactions such as ACH, wires, and paper checks.
• Data entry, validation, and processing of various types of invoices
• Retrieve third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.
• Assist with all internal & external audit activity including planning, preparation, and data gathering.
• Assist with standardizing procedures to generate efficiency in-house and create internal templates to be used by the company.
• Adherence to Generally Accepted Accounting Policies (GAAP).
• Maintain organization of all AP/AR documents and related information.

Preferably

• Van Lines, Military and International accounts receivable experience.

MINIMUM QUALIFICATIONS

• 2+ years of accounting, accounts receivables, accounts payable experience.
• High level of proficiency in Accounting Systems and Microsoft Excel.
• Experience in invoicing, accounts payable, accounts receivable best practices.
• Strong problem-solving ability and analytical skills including root cause analysis.
• Prior experience in cash management (collections, account reconciliations, payment processing)
• Prior experience in collections.
• Demonstrated ability to effectively communicate with excellent written, verbal, presentation and listening skills.
• Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• This position requires the ability to occasionally lift office products and supplies, up to 10 pounds.
• Ability to sit for long periods; stand and walk frequently; and bend, stoop, and reach occasionally.

HOURLY RATE OF PAY RANGE

• $22 to $28 per hour (based on experience)