AP/AR Associate

Victor Sierra Aviation; Baldwin City (KS); On-site; USD 50,000 - 70,000; Full time

Job summary

Victor Sierra Aviation in Baldwin City, KS is seeking an AP/AR Associate to support and optimize high-volume accounts payable and accounts receivable operations across its family of aviation entities.

You will manage ERP-integrated AP workflows, perform 3-way matching, invoice processing, cash application, and collections while driving process improvements and system optimizations within a collaborative Finance team.

Qualifications

• Strong analytical and troubleshooting skills for complex transactional issues.
• Experience in a high-volume accounts payable environment.
• Hands-on experience with ERP systems and AP automation software (invoice capture, workflow routing, and exception management).
• Advanced understanding of 3-way matching processes and procure-to-pay workflows.
• Ability to interpret purchasing, receiving, and invoicing data to resolve discrepancies.
• Strong organizational skills to manage large transaction volumes and competing priorities.
• Proficiency with Excel and financial systems navigation.
• Experience with accounts receivable processes, including invoicing, cash application, and collections.
• Comfortable communicating directly with customers on payment, billing, and account matters.
• Effective communicator who can work collaboratively with vendors, customers, purchasing, sales, and accounting staff.
• Detail-oriented with a strong commitment to accuracy and financial data integrity.

Responsibilities

• Invoice Processing & 3-Way Matching: manage high-volume AP processing with ERP-integrated automation and 3-way matching.
• Perform 3-way match analysis between POs, receiving, and vendor invoices; resolve discrepancies.
• Research and resolve 3-way match exceptions including pricing and quantities.
• Utilize AP automation workflows to monitor invoice queues, routing, and exceptions.
• Monitor aged receiving reports, unmatched invoices, and system exceptions; drive resolution with Purchasing and Vendors.

Skills

Analytical skills

Accounts payable experience

ERP experience

3-way matching

Data interpretation

Organization

Excel proficiency

Accounts receivable experience

Customer communication

Team collaboration

Attention to detail

Education

Associate degree in Accounting, Finance, Business, or related field

Tools

ERP systems

AP automation software

Job description

Company: Victor Sierra Aviation

Position Description: AP/AR Associate

Location: Baldwin City, KS

Department: Finance

Reports to: Controller

About Victor Sierra Aviation

Victor Sierra Aviation (VSA) — a TransDigm Group company — is the parent of McFarlane Aviation, McFarlane Alaska, Tempest Aero Group®, AV8, and Aviation Products Systems. We acquire and build businesses that lead in engineering, manufacturing, and distribution of exceptional aerospace products, with 450 employees across Kansas, North Carolina, Alaska, Washington, and Texas.

The Opportunity

As AP/AR Analyst, you’ll support and optimize high-volume accounts payable and accounts receivable operations across McFarlane Aviation and affiliated companies. On the payable side, you’ll manage ERP-integrated AP automation workflows and resolve complex 3-way match exceptions tied to raw material and resale inventory purchases. On the receivable side, you’ll own customer invoicing, cash application, and collections, helping keep our order-to-cash cycle running smoothly. Across both functions, you’ll play a key role in resolving transactional discrepancies and supporting ongoing process improvement and system optimization initiatives.

Who We're Looking For

You’re a detail-oriented, analytical problem-solver who’s comfortable working at the intersection of accounting, technology, and operations. You bring hands‑on experience with ERP systems and AP/AR automation software, a strong grasp of 3‑way matching, procure‑to‑pay, and order‑to‑cash workflows, and the organizational discipline to manage large transaction volumes without losing accuracy. You communicate effectively with vendors, customers, purchasing, sales, and accounting teams, and you take real pride in keeping the numbers right — on both sides of the ledger.

KEY RESPONSIBILITIES

Invoice Processing & 3-Way Matching

• Manage high-volume accounts payable processing using AP automation platforms integrated with ERP systems, ensuring accurate invoice capture, 3-way matching, coding, routing, and documentation
• Perform advanced 3-way match analysis between purchase orders, receiving transactions, and vendor invoices, identifying and resolving discrepancies
• Research and resolve 3-way match exceptions, including pricing variances, quantity mismatches, freight differences, receiving discrepancies, and vendor billing issues
• Utilize AP automation workflows to monitor invoice queues, manage approval routing, and resolve system-generated exceptions
• Monitor aged receiving reports, unmatched invoices, and system exceptions, proactively driving resolution through collaboration with Purchasing, Receiving, and vendors

Purchasing & Inventory Support

• Support purchasing and inventory operations by processing transactions related to raw materials, manufacturing inputs, and resale inventory purchases
• Vendor Management & Payments
• Maintain accurate vendor master data, including W-9 records, 1099 classifications, and banking information
• Prepare and remit vendor payments on a weekly basis, ensuring timely payment to vendors while considering cash flow implications
• Assist with annual 1099 reporting, including vendor verification, system configuration, and IRS filing

Accounts Receivable & Billing

• Generate and issue accurate, timely customer invoices in accordance with contract terms and pricing agreements
• Apply incoming customer payments (checks, ACH, credit card) to the correct invoices and accounts within the ERP system
• Monitor the AR aging report and proactively follow up on past‑due accounts to minimize outstanding balances
• Research and resolve billing discrepancies, short-pays, and customer disputes in collaboration with Sales and Customer Service
• Process credit memos, refunds, and account adjustments as needed

Credit & Collections

• Support credit limit reviews and payment term decisions for new and existing customers
• Conduct collections outreach (calls, emails, statements) on overdue accounts while maintaining professional customer relationships
• Reconcile the AR sub‑ledger to the general ledger and assist with AR‑related month‑end close activities

Process Improvement & Compliance

• Collaborate with accounting and operational teams to strengthen internal controls and improve procure‑to‑pay and order‑to‑cash workflows
• Participate in ERP and AP/AR automation system enhancements, testing, and process improvements
• Support audit preparation, documentation updates, and month‑end close activities across both AP and AR
• Analyze transactional data to identify opportunities for automation improvements, workflow efficiency, and exception reduction

QUALIFICATIONS

Required

• Strong analytical and troubleshooting skills with the ability to investigate and resolve complex transactional issues
• Experience working in a high-volume accounts payable environment
• Hands‑on experience with ERP systems and AP automation software (invoice capture, workflow routing, and exception management)
• Advanced understanding of 3‑way matching processes and procure‑to‑pay workflows
• Ability to interpret purchasing, receiving, and invoicing data to resolve transactional discrepancies
• Strong organizational skills and ability to manage large volumes of transactions and competing priorities
• Proficiency with Excel and financial systems navigation
• Experience with accounts receivable processes, including invoicing, cash application, and collections
• Comfortable communicating directly with customers on payment, billing, and account matters
• Effective communicator who can work collaboratively with vendors, customers, purchasing, sales, and accounting staff
• Detail‑oriented with a strong commitment to accuracy and financial data integrity

Preferred

• 3-6 years of experience in accounts payable, accounting operations, or procure‑to‑pay processing
• Experience working in manufacturing, distribution, or inventory‑based environments
• Familiarity with raw material purchasing, resale inventory transactions, and inventory‑related AP processes
• Experience with AP automation tools integrated with ERP systems
• Experience with credit management or B2B collections
• Associate degree in Accounting, Finance, Business, or related field preferred

Join the Victor Sierra Team

At Victor Sierra Aviation, you’ll be part of a team that’s shaping the future of aviation manufacturing and support. Whether you’re assembling components, innovating new processes, or collaborating across our family of operating companies, your work directly contributes to keeping the skies safe and our customers flying. We believe in craftsmanship, integrity, and teamwork—values that define everything we do.

We offer:

• A collaborative, hands‑on environment where your ideas and expertise make an impact.
• A team of aviation professionals who take pride in their work and support one another.
• Competitive pay, comprehensive benefits, growth opportunities, and meaningful work that keeps aircraft performing at their best.

Victor Sierra Aviation is proud to be an Equal Opportunity Employer. We make employment decisions based on qualifications, merit, and business needs—without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.