AP/AR Administrator

Seegars Fence Company; Jacksonville (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Seegars Fence Company is seeking an Accounts Payable/Accounts Receivable Clerk to support daily office accounting operations in Jacksonville, NC. The role involves processing AP/AR transactions, maintaining accurate vendor and customer records, and generating regular financial reports for management.

You will work with Account-Mate and INFOtrac, ensure timely invoicing, and assist collections to maintain a healthy cash flow. Strong accuracy, organization, and teamwork are essential.

Responsibilities

• Process accounts payable and accounts receivable transactions using Account-Mate and INFOtrac software.
• Ensure invoices, payments and customer billings are recorded accurately and in a timely manner.
• Assist with monitoring accounts receivable and supporting collection efforts to maintain a healthy collection cycle.
• Reconcile accounts and assist in maintaining accurate financial records and reports.
• Prepare and distribute weekly, monthly, quarterly, and annual reports as requested by management.
• Follow established Seegars accounting procedures and internal controls to maintain proper checks and balances.
• Process material sales orders and walk-in customer transactions when applicable.
• Enter and maintain accurate customer and vendor information in company systems.
• Provide professional and courteous phone support and assist with basic customer inquiries when needed.
• Maintain organized accounting files and documentation for audit and recordkeeping purposes.
• Work collaboratively with team members to support daily office and accounting operations.

Job description

Accounts Payable/Accounts Receivable Clerk

Performance Responsibilities

• Process accounts payable and accounts receivable transactions using Account-Mate and INFOtrac software.
• Ensure invoices, payments and customer billings are recorded accurately and in a timely manner.
• Assist with monitoring accounts receivable and supporting collection efforts to maintain a healthy collection cycle.
• Reconcile accounts and assist in maintaining accurate financial records and reports.
• Prepare and distribute weekly, monthly, quarterly, and annual reports as requested by management.
• Follow established Seegars accounting procedures and internal controls to maintain proper checks and balances.
• Process material sales orders and walk-in customer transactions when applicable.
• Enter and maintain accurate customer and vendor information in company systems.
• Provide professional and courteous phone support and assist with basic customer inquiries when needed.
• Maintain organized accounting files and documentation for audit and recordkeeping purposes.
• Work collaboratively with team members to support daily office and accounting operations.

GENERAL EXPECTATIONS

• Maintain a professional appearance and demeanor.
• Arrive to work on time and demonstrate reliability.
• Work effectively in a team-oriented environment where priorities may change.
• Maintain confidentiality of financial and company information.
• Be familiar with SeegarsFence.com website and be able to answer basic questions about our services while being able to point the customer to the information on the site.
• Anticipate common questions our customers ask and maximize our image to the customer when answering them, careful to keep us in a position to meet the need.
• Attend at least one professional development class per quarter - can be online.
• Play an active role in a community/ civic organization of your choice annually.