AP Analyst (Hybrid)

Aston Carter; United States; Hybrid; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Time Off

Job summary

Aston Carter is seeking an AP Analyst to support the corporate Accounts Payable function in a high-volume environment. You will process invoices, perform three-way matches, analyze supplier invoices, and resolve AP exceptions, ensuring accurate, timely payments and proper accounting treatment for non-PO invoices.

You will work with Oracle Cloud or similar ERP, manage multiple AP processes, and contribute to process improvements while collaborating with internal stakeholders and suppliers.

Qualifications

• Associate's degree or higher is required.
• Four+ years of AP invoice processing experience in a large-revenue environment (> $300M).
• Four+ years of three-way matching experience in a large organization.
• Four+ years of managing multiple AP processes (invoicing, AP inbox, approvals).
• Four+ years of supplier invoice analysis and AP exception remediation.
• Experience with ERP systems such as Oracle, SAP, Workday, JD Edwards, NetSuite, or similar.
• Proficient in pivot tables, VLOOKUPs and basic Excel formulas.
• Hands-on AP processing and three-way matching in a high-volume setting.
• Experience in a temporary/contract role since 2017 or later.

Responsibilities

• Process AP invoices in Oracle Cloud or similar ERP systems.
• Perform three-way matching of PO, receipts, and invoices.
• Analyze supplier invoices for discrepancies and proper coding.
• Investigate AP exceptions and remediation.
• Apply correct accounting treatment for non-PO invoices.
• Initiate supplier payments following approval workflows.
• Manage multiple AP processes concurrently.
• Create pivot tables and use VLOOKUPs for reporting.
• Assist with vendor master creation and tax ID matching.
• Collaborate with internal teams and suppliers to resolve queries.
• Maintain documentation for audits and compliance.
• Identify opportunities to streamline AP workflows.

Skills

AP invoice processing

Three-way matching

ERP system experience

Pivot tables & VLOOKUPs

Excel formulas

Multitasking in high volume AP

Contract/temporary role experience

Education

Associate's degree

Tools

Oracle Cloud

Oracle/Oracle Cloud for AP

SAP

Workday

JD Edwards (JDE)

NetSuite

PeopleSoft

Great Plains

Job description

Job Title: AP Analyst

Job Description

The AP Analyst supports the corporate Accounts Payable function by managing end-to-end invoice processing, performing three-way matching, analyzing supplier invoices, and resolving AP exceptions. This role ensures accurate and timely payments, proper accounting treatment for non-purchase order invoices, and effective handling of multiple AP processes in a high-volume, enterprise environment.

Responsibilities

• Process Accounts Payable invoices within Oracle Cloud or similar ERP systems, ensuring accuracy and compliance with company policies.
• Perform three-way matching of purchase orders, receipts, and invoices to validate and approve payments.
• Analyze supplier invoices to identify discrepancies, verify details, and ensure proper coding and documentation.
• Conduct AP exception research and remediation to resolve issues related to invoice mismatches, missing documentation, or payment holds.
• Identify and apply the correct accounting treatment for non-purchase order invoices in accordance with accounting standards and internal guidelines.
• Initiate supplier payments accurately and on time, following established approval workflows and controls.
• Manage multiple AP processes simultaneously, including invoicing, monitoring and responding to the AP inbox, and coordinating approvals.
• Create and maintain pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel to support reporting, analysis, and reconciliation activities.
• Support purchasing, supplier, and vendor master creation activities, including matching tax IDs and handling 1099-related information where applicable.
• Collaborate with internal stakeholders and suppliers to address questions, clarify issues, and ensure smooth AP operations.
• Maintain accurate records and documentation to support audits, compliance requirements, and internal reporting.
• Contribute to process improvement initiatives within the AP function by identifying opportunities to streamline workflows and enhance accuracy.

Essential Skills

• Associate's degree.
• Four or more years of experience processing Accounts Payable invoices within an organization with revenue greater than $300 million.
• Four or more years of experience performing three-way match within an organization with revenue greater than $300 million.
• Four or more years of experience managing multiple AP processes, including invoicing, AP inbox management, and approvals.
• Four or more years of experience with supplier invoice analysis, AP exception research and remediation, identifying accounting treatment for non-purchase order invoices, and initiating supplier payments.
• Four or more years of experience using an ERP system such as Oracle, SAP, Workday, JD Edwards (JDE), NetSuite, PeopleSoft, Great Plains, or similar.
• Several years of experience creating pivot tables, using VLOOKUPs, and working with basic formulas in Microsoft Excel.
• Hands‑on experience with invoice processing, three‑way matching, and core Accounts Payable operations.
• Demonstrated ability to manage multiple tasks and processes simultaneously in a high‑volume AP environment.
• Previous experience working in a temporary or contract role since 2017 or later.

Additional Skills & Qualifications

• Experience with Oracle Cloud for Accounts Payable processing.
• Background in purchasing, supplier and vendor master creation, including matching tax IDs and handling 1099 information.
• Strong analytical skills for supplier invoice analysis and exception resolution.
• Ability to work effectively within a structured corporate finance or investment banking environment.
• Comfort working with complex approval workflows and multiple stakeholders.
• Strong attention to detail and commitment to accuracy in financial data.
• Effective communication skills for interacting with internal teams and external suppliers.
• Capability to adapt to a hybrid work schedule and collaborate with a distributed team.

Work Environment

This role operates within a corporate Accounts Payable team of eight or more professionals and reports into the AP leadership structure. The position follows a hybrid schedule, with mandatory onsite work on Tuesdays, Wednesdays, and Thursdays, and remote work on Mondays and Fridays.

Job Type & Location

This is a Contract position based out of Malvern, PA.

Pay and Benefits

The pay range for this position is $26.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long‑term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Malvern, PA.

Application Deadline

This position is anticipated to close on Nov 1, 2026.

Workplace Type

This is a hybrid position in Malvern,PA.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.