Accounts Payable Specialist

Aston Carter; Eagan (MN); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision

401(k) plan

Life insurance

Disability insurance

HSA

Transit benefits

EAP

PTO & vacation

Job summary

Aston Carter is seeking an Accounts Payable Specialist to join our team in Eagan, MN. This on-site role focuses on accurate, timely processing of AP transactions, 2- and 3-way invoice matching, and vendor communication.

You will help with onboarding, 1099 support, and maintaining AP documents across DocuPhase and JDE. Ideal candidates have 2+ years in AP, proven discrepancy resolution, and experience navigating multiple systems.

Qualifications

• 2+ years of accounts payable experience.
• 2+ years researching discrepancies and 3-way matching.
• 2+ years navigating multiple systems.
• Proficiency in AP, invoice processing, PO, and reconciliation.

Responsibilities

• Process accounts payable transactions accurately and timely.
• Perform 2- and 3-way matching of invoices to POs and receiving docs.
• Review vendor statements, research variances, and resolve discrepancies.
• Manage shared AP mailbox duties and respond to issues promptly.
• Assist with vendor onboarding and setup, maintenance, and credit forms.
• Process manual check requests as needed.
• Support 1099 preparation and reporting.
• Maintain AP docs in DocuPhase/JDE.
• Reference AP spreadsheets and reports for daily processing.

Skills

Accounts Payable

3-way matching

Multi-system access

PO reconciliation

Tools

DocuPhase

JDE

Job description

Job Title: Accounts Payable SpecialistJob Description

Process accounts payable transactions with a focus on accuracy, timeliness, and proper documentation. Perform 2- and 3-way matching of invoices to purchase orders and receiving documents. Manage shared AP mailbox duties to ensure timely response and issue resolution. Assist with vendor onboarding, including setup, maintenance, and vendor credit application forms.

Responsibilities

• Process accounts payable transactions accurately and timely.

• Perform 2- and 3-way matching of invoices to purchase orders and receiving documents.

• Review vendor statements, research variances, and resolve discrepancies with vendors and internal partners.

• Manage shared AP mailbox duties, ensuring timely response and resolution of issues.

• Assist with vendor onboarding, setup, maintenance, and vendor credit application forms.

• Prepare and process manual check requests as needed.

• Support annual 1099 preparation and reporting.

• Maintain organized AP documentation within systems such as DocuPhase and JDE.

• Reference and review AP-related spreadsheets and reports for daily processing and reconciliation.

Essential Skills

• 2+ years of accounts payable experience.

• 2+ years of experience in researching discrepancies and performing 3-way matching.

• 2+ years of experience navigating multiple systems.

• Proficiency in accounts payable, invoice processing, purchase order, and reconciliation.

Additional Skills & Qualifications

• Experience with 1099 processing.

• Experience in vendor/customer setup.

Work Environment

The candidate will work out of the corporate office in Eagan. This is a fully on-site position in a nice building with a great in-office culture. The entire team works on-site, fostering a supportive and collaborative environment. Employees enjoy activities such as lunches and happy hours together. The company has a strong Midwest presence and operates as a multi-division industrial distributor and service provider.

Job Type & Location

This is a Contract to Hire position based out of Eagan, MN.

Pay and Benefits

The pay range for this position is $27.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 4, 2026.

Workplace Type

This is a fully onsite position in Eagan,MN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.