Accounts Payable Specialist

Talentify; Newport News (VA); Remote; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Plan

Life Insurance

Disability insurance

HSA eligibility

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter seeks an experienced Accounts Payable Specialist for a remote role based in Newport News, VA. The position handles a high volume of indirect invoices, uses Oracle AP and Excel for reconciliation, and ensures timely payments. Candidate should have at least two years of AP experience in a large corporate setting and strong communication skills.

The role emphasizes accuracy, efficiency, and long-term growth within the AP function, with a fully remote arrangement.

Qualifications

• Two years of professional accounts payable experience.
• Experience in large corporate environment or high-volume setting.
• Proficient in Oracle Accounts Payable for entry and processing.
• Strong Excel skills for reconciliation and analysis.
• Detail-oriented with accurate invoice processing.
• Effective verbal and written communication with business partners.
• Ability to work in a productivity-driven, high-volume environment.
• Analytical and problem-solving skills for invoice issues.
• Ability to recall information quickly for decision making.
• Strong organizational and prioritization skills.

Responsibilities

• Enter invoice header and details into Oracle AP.
• Code non-PO invoices to correct GL accounts and locations.
• Review invoices to prevent duplication.
• Communicate with stakeholders to resolve invoice issues and ensure timely payment.
• Provide professional customer service to internal and external partners.
• Meet daily production goals in a high-volume workload.
• Analyze and resolve discrepancies in invoices.
• Educate partners on expense processes and policies.
• Recall key information quickly to support decisions.
• Prioritize workload and adapt to changing deadlines.

Skills

Accounts Payable

Oracle AP

Excel Reconciliation

High Volume Invoices

Communication Skills

Tools

Oracle AP Module

Excel

Job description

Job Description

This role seeks an experienced Accounts Payable professional with at least two years of accounts payable experience, preferably within a large corporate environment. The Accounts Payable Specialist will process high volumes of indirect (expense) invoices, work extensively in the Oracle Accounts Payable Module, and use Excel for reconciliation and analysis. The successful candidate communicates effectively with business partners, delivers accurate and timely invoice processing, and has the potential to grow into a long-term hire.

Responsibilities

• Accurately enter invoice header and detailed information into the Oracle Accounts Payable Module.
• Ensure each non-purchase order backed invoice is properly coded to the correct location and general ledger account.
• Review invoice entries to identify and prevent duplication.
• Communicate with all levels of personnel to resolve invoice issues and support timely payment processing.
• Provide responsive and professional customer service to internal and external business partners.
• Work effectively in a productivity-driven environment with a high volume of workflow and consistently meet daily production goals.
• Apply analytical thinking and problem-solving skills to resolve discrepancies and process issues.
• Answer questions and educate business partners on expense processes, policies, and best practices.
• Recall key information quickly to support sound decision making and critical thinking in day-to-day tasks.
• Organize and prioritize workload, adjusting as needed to align with changing job objectives and deadlines.

Essential Skills

• At least two years of professional accounts payable experience.
• Experience working in a large corporate environment or similar high-volume setting.
• Proficiency with the Oracle Accounts Payable Module for invoice entry and processing.
• Strong Excel skills for reconciliation and analysis of accounts payable data.
• Demonstrated ability to process high volumes of invoices with accuracy and attention to detail.
• Effective verbal and written communication skills for interacting with business partners at all levels.
• Ability to work in a productivity-driven environment and consistently meet daily production goals.
• Analytical and problem-solving skills to identify and resolve invoice and coding issues.
• Ability to recall information quickly to support efficient decision making.
• Strong organizational skills with the ability to prioritize and adjust work according to business needs.

Additional Skills & Qualifications

• Prior experience coding non-purchase order invoices to appropriate locations and general ledger accounts.
• Experience providing customer service to both internal and external stakeholders.
• Ability to educate and guide business partners on expense processes and best practices.
• Comfort working with high-volume workflows and adapting to changing priorities.
• Remote work capability, including the discipline to manage tasks and communication effectively in a remote setting.

Work Environment

This position operates in a remote work environment, requiring reliable access to necessary technology and systems. The role is productivity-driven, with a high volume of invoices and daily production goals that guide workload and performance expectations. Work is performed primarily within the Oracle Accounts Payable Module and Excel, with frequent communication via digital channels to collaborate with internal and external business partners. The environment emphasizes accuracy, efficiency, and professional customer service while providing the opportunity to develop into a long-term role.

Job Type & Location

This is a Contract position based out of Newport News, VA.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 5, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.