AP Accounting Specialist

Talis Group, Inc.; Louisville (KY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Full benefits

Job summary

Talis Group, Inc.'s client, a prestigious Louisville law firm, seeks an Accounts Payable/Accounting Specialist to support daily accounting operations, including AP, trust accounting, reimbursements, Benefits Administration, and payroll backup using ADP Workforce Now for 300+ employees. This full-time onsite role offers full benefits and a 40-hour work week.

Ideal candidates have 3+ years of related experience, a degree in Accounting/Finance, and strong Excel skills, with a focus on accuracy,

Qualifications

• Associate or bachelor's degree in accounting/finance preferred.
• Minimum 3+ years of related experience, ideally in a law firm.
• Proficiency in Microsoft Excel required.
• Ability to prioritize tasks, maintain confidentiality and meet deadlines.

Responsibilities

• Process vendor invoices and firm expenses with accurate coding.
• Verify invoices and expense reports for policy compliance.
• Coordinate AP aging and ensure timely payments.
• Handle check runs and electronic payments per schedule.
• Assist with trust accounting and expense reimbursements.
• Provide payroll backup using ADP Workforce Now for 300+ employees.
• Assist with benefits administration and related inquiries.
• Support accounting department in administrative tasks.

Skills

Microsoft Excel

Attention to detail

Confidentiality

Communication skills

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

Elite Enterprise Accounting

3E

Job description

Talis Group's client is a prestigious, full-service, award-winning law firm in Louisville, KY, renowned for its expertise across various practice areas. They are looking to hire an experienced & detail-oriented Accounts Payable/Accounting Specialist to support the daily operations of the accounting team. This role will be responsible for assisting with Accounts Payables, Trust Accounting, expense reimbursement, Benefits Administration, and backup for Payroll processing. This is a full-time, direct hire position with a salary range of $55-70k (depending on experience) along with full benefits. The hours are Monday-Friday, onsite, working a 40 hour work week.

Highlighted Duties

• Accurately process vendor invoices & firm expenses, ensuring timely & correct payments.
• Verify the accuracy of invoices & expense reports, ensuring compliance with firm policies.
• Ensuring proper coding & categorization of expenses to maintain organized financial records.
• Manage check runs and/or electronic payments according to established schedules.
• Monitor & manage the Accounts Payable aging report to ensure timely payments & prevent overdue balances.
• Perform balance Sheet & bank reconciliations.
• Provide backup support to payroll dept - executing bi-monthly payrolls using ADP Workforce Now for over 300 employees.
• Benefits Administration: Assist employees with benefit questions including paid time off, leave of absence, and retirement plans.
• Provide general administrative support to the accounting department as needed.

Highlighted Requirements

• Associate or Bachelor's degree in Accounting or Finance preferred.
• Minimum of 3+ years of experience of similar work, preferably in a law firm or professional organization.
• Experience with Elite Enterprise Accounting software or 3E is preferred.
• Proficiency in Microsoft Excel required.
• Ability to prioritize & organize tasks & complete items under time constraints with high attention to detail.
• Maintain professionalism & strict confidentiality.
• Excellent written & oral communication skills.

This information is a brief job summary for recruiting purposes only and does not constitute the entire job description, duties or requirements for this position.

Talis Group is an equal opportunity employer. All registrants are considered based upon their skills, performance, potential, and other qualifications, without regard to race, color, religion, sex, national origin, age, disability, pregnancy, genetic information, or any other characteristic protected by applicable law.