Annual Giving & Stewardship Project Lead

UVA External Relations; Charlottesville (VA); Hybrid; USD 55,000 - 60,000; Full time

Job summary

UVA External Relations seeks a highly organized Project Associate to coordinate projects and administrative operations for University Annual Giving & Stewardship (UAG&S). The role supports GiveCampus pilots, campaigns, audits, and system updates, while providing executive support to the Director and Donor Relations team.

Reporting to the Executive Director, the ideal candidate is proactive, detail-oriented, and capable of translating strategic priorities into reliable systems within a fast-paced

Qualifications

• Bachelor's degree is required.
• 2+ years of relevant experience preferred; can be substituted with additional relevant experience.
• Proven ability to manage projects independently and collaboratively.

Responsibilities

• Coordinate project plans, timelines, milestones, risks, dependencies, decisions, and actions.
• Coordinate UAG&S meetings, stakeholder communications, shared resources, and follow-up.
• Maintain pan-University annual giving forms and campaigns list; support planning and reporting.
• Coordinate GiveCampus initiatives, including board expansion and stewardship updates.
• Complete monthly allocation audits and coordinate UVA Fund updates for NextGen.
• Manage constituent inquiries through the UAG&S inbox.
• Process expenses, reimbursements, and invoices in line with UVA policies.
• Support the Executive Director with scheduling, travel, expenses, and meetings.
• Collaborate with the Office of Engagement administrative team on shared initiatives and training programs.
• Participate in relevant meetings and complete agreed follow-ups.

Skills

Project management

Cross-functional collaboration

Customer service mindset

Education

Bachelor's degree

Tools

Monday.com

Workday

Salesforce

GiveCampus

Excel pivot tables

Copilot

Claude

Job description

UVA External Relations seeks a highly organized Project Associate to coordinate projects and administrative operations for University Annual Giving & Stewardship (UAG&S). The role supports GiveCampus pilots, campaigns, audits, and system updates, while providing executive support to the Director and Donor Relations team.

Reporting to the Executive Director, the ideal candidate is proactive, detail-oriented, and capable of translating strategic priorities into reliable systems within a fast-paced