Annual Giving Coordinator

PeaceHealth; Vancouver (WA); On-site; USD 40,000 - 59,000; Full time

Job summary

PeaceHealth is seeking an Annual Giving Coordinator to lead system-wide annual giving campaigns and the operational execution of direct mail, email, and digital appeals. This role sits within the Donor Engagement Team and focuses on donor data quality, schedule management, and collaboration with external vendors.

The role emphasizes coordinating outreach across channels, maintaining accurate constituent and campaign records, and producing performance reports to drive improvements in acquisition,

Qualifications

• Bachelor’s Degree Preferred in fundraising, business, communications, marketing, nonprofit management, or related field.
• Minimum 3 years of program coordination, direct mail or fundraising marketing experience.
• Experience in annual giving, donor development operations, email marketing, digital fundraising, and database management.
• Certified Fund Raising Executive is preferred.
• Strong experience with direct mail campaigns and coordinating email/digital fundraising.
• Experience using Raiser’s Edge or similar donor database.

Responsibilities

• Plans and coordinates system-wide annual giving direct mail campaigns, including schedules, audience selection, list preparation, creative development, approvals and production.
• Coordinates annual giving appeals through email and digital channels.
• Maintains accurate donor records in the donor database.
• Coordinates with external annual giving vendors regarding schedules, estimates, audience lists, data exchange, specifications, proofs, production, invoices and performance reporting.
• Collaborates with foundation teams, fundraisers, Philanthropy Communications and donor operations partners to gather content and execute initiatives.
• Compiles and reports on campaign performance metrics and shares insights with leadership to strengthen the donor pipeline.
• Coordinates operational activities for PeaceHealth’s Caregiver Campaign and related communications and reporting.
• Supports donor acquisition, renewal, re-engagement and stewardship activities through coordinated campaign execution.

Skills

Direct mail campaigns

Email marketing

Digital fundraising

Database management

Data quality review

Project management

Written communication

Verbal communication

Attention to detail

Vendor coordination

Independent work

Education

Bachelor’s Degree Preferred: Fundraising

Bachelor’s Degree Preferred: Business Administration

Bachelor’s Degree Preferred: Communications

Bachelor’s Degree Preferred: Marketing

Bachelor’s Degree Preferred: Nonprofit Management

Equivalent combination of education and experience

Tools

Raiser’s Edge

Job description

Description

PeaceHealth is seeking a Annual Giving Coordinator for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $28.73 – $43.09. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

Job Summary

The Annual Giving Coordinator coordinates and supports system-wide annual giving campaigns across PeaceHealth philanthropy, with primary responsibility for the operational execution of direct mail, email and digital appeals. Working as part of the Donor Engagement Team, this role manages campaign schedules, audience lists, production activities and approvals; serves as the primary point of contact for external annual giving vendors; maintains accurate constituent, appeal and response data in the donor database; and prepares campaign reporting to support improvements in donor acquisition, retention, participation and pipeline development.

Essential Functions

• Plans and coordinates the implementation of system-wide annual giving direct mail campaigns, including schedules, audience selection, list preparation, creative development, approvals and production.

• Coordinates annual giving appeals through email and digital channels, ensuring consistent messaging, audience targeting, timing and donor experience across channels.

• Maintains accurate constituent, appeal and campaign records in Raiser’s Edge. Builds and audits mailing lists and donor segments; documents selections, solicitations, responses and results.

• Coordinates with external annual giving vendors regarding. campaign schedules, estimates, audience lists, data exchange, specifications, creative materials, proofs, approvals, postage, production, invoices and performance reporting to ensure the accurate and timely execution of the annual giving program.

• Collaborates with foundation teams, fundraisers, Philanthropy Communications and donor operations partners to gather content, confirm funding priorities and execute coordinated annual giving initiatives.

• Compiles and reports on campaign performance metrics, including response and participation rates, donor retention, donor acquisition and re-engagement, average gift size, revenue and cost effectiveness. Uses results to identify trends and shares observations with leadership to support annual giving planning and decision-making to strengthen the donor pipeline.

• Coordinates operational activities for PeaceHealth’s annual system-wide Caregiver Campaign, coordinating campaign timelines, audience lists, communications, digital outreach, leadership engagement and performance reporting to acquire, renew and engage caregiver donors and increase participation.

• Tracks campaign results and documents findings from audience, message and appeal testing for use in future campaign planning.

• Supports donor acquisition, renewal, re-engagement and stewardship activities through coordinated campaign execution, acknowledgments and donor communications.

• Performs other duties as assigned.

Qualifications

Education

• Bachelor's Degree Preferred: Fundraising or

• Bachelor's Degree Preferred: Business Administration or

• Bachelor's Degree Preferred: Communications or

• Bachelor's Degree Preferred: Marketing or

• Bachelor's Degree Preferred: Nonprofit Management or related field or equivalent combination of education and experience

Experience

• Minimum of 3 years Required: Program coordination, direct mail, fundraising marketing or related campaign execution experience in a professional environment. and

• Preferred: Experience in annual giving, donor development operations, email marketing, digital fundraising, database management or nonprofit healthcare fundraising.

Credentials

• Preferred: Certified Fund Raising Executive

Skills

• Experience planning and executing direct mail campaigns and coordinating email and digital fundraising campaigns. (Required)

• Experience using Raiser’s Edge or a comparable donor database, including list management, segmentation, data entry and data quality review. (Required)

• Ability to analyze campaign performance and prepare accurate, concise reports and recommendations. (Preferred)

• Strong project management, organizational and time management skills, with meticulous attention to detail and the ability to meet multiple deadlines. (Preferred)

• Strong written, verbal and proofreading skills across print and digital channels, with the ability to tailor communications for different audiences. (Preferred)

• Ability to coordinate vendor estimates, specifications, proofs, production schedules, postage and invoices. (Preferred)

• Interpersonal skills to establish and maintain effective working relationships with fundraisers, caregivers, vendors, volunteers and administrators. (Preferred)

• Ability to work independently, exercise sound judgment and adapt to changing priorities. (Preferred)

• Experience using Microsoft Office Suite, SharePoint, Teams, email marketing platforms and digital fundraising tools. (Preferred)

• Ability to travel. (Required)

Working Conditions

Lifting

• Consistently operates computer and other office equipment.

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Sedentary work.

Environmental Conditions

• Predominantly operates in an office environment.

• Some time spent on site in medical/hospital setting.

Mental/Visual

• Ability to communicate and exchange accurate information.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application. EEO.