Annual Fund & Events Manager

Planned Parenthood of Western Pennsylvania; Pittsburgh (Allegheny County); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Hybrid schedule

Competitive salary

Job summary

Planned Parenthood of Western Pennsylvania is seeking an Annual Fund & Events Manager to drive fundraising campaigns and events. This role collaborates with the Development Team to advance donor relations, stewardship initiatives, and communications that align with CFP and organizational goals.

You will lead planning and execution of grassroots campaigns, host donor events, and manage timely acknowledgments, ensuring data integrity in the donor database and successful fundraising outcomes.

Qualifications

• Bachelor's degree in a related field preferred (Nonprofit Management, Communications, Business Administration, or Public Relations)
• Minimum of 3-5 years of experience in fundraising, donor relations, or nonprofit development
• Experience with digital and direct-response fundraising.
• Experience using donor database/CRM systems to track and analyze donor activity.
• Experience with Salesforce or DonorPerfect preferred.

Responsibilities

• Manage PPWP's annual fundraising campaigns and proposals.
• Plan, coordinate, and execute fundraising events and donor stewardships.
• Coordinate donor communications and cultivation with CFP and development team.
• Maintain accurate donor data and acknowledgments in the donor database.
• Collaborate with the Donor Database Coordinator on plans and reporting.

Skills

Fundraising

Donor relations

Event planning

Communication

Project management

Attention to detail

Independent work

Evenings/weekends availability

Education

Bachelor's degree

Tools

Salesforce

DonorPerfect

CRM systems

Job description

Position Summary

• Department : Development
• Job Status: Full-time
• FLSA Status: Exempt
• Reports To: Director of Individual Giving
• Salary : $75,000-$80,000
• Bargaining Unit : No
• Amount of Travel Required: 0-75%
• Job Type: Regular
• Positions Supervised: None
• Work Schedule: Monday- Friday (Hybrid)between 8am-5pm, some evenings and weekends may be required

The Annual Fund & Events Manager will work closely and collaboratively with all members of the Development Team to meet PPWP's development goals. This position is a key member of the team and is responsible for managing PPWP's annual fundraising appeals, supporting donor relations and stewardship initiatives, and successfully leading fundraising events.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions

• In conjunction with the Vice President of Development and Director of Individual Giving, the Annual Fund & Events Manager is responsible for managing PPWP's Annual Fund and Event fundraising goals and executing on strategy to meet these goals. This would include:
• Co-create and implement an annual strategy, in collaboration with the Director of Individual Giving, to cultivate and steward grassroots and annual fund donors through social media, events, email, and other innovative techniques that attract a diverse range of donors.
• Work with the development team and committees to assist with planning, coordinating, and implementing events designed to raise funds for PPWP's programs and services.

Day-to-day activities for this role would include but are not limited to:

• Fundraising
  • Own PPWP's annual grassroots fundraising campaigns, such as Pledge-a-Picketer, Giving Tuesday, and Critical Needs Day, and execute an omnichannel strategy for each.
  • Segment donor audiences and develop strategies and messaging based on giving history, interests, engagement, and donor behavior.
  • Serve as the Development Team's main contact for coordinating with the Planned Parenthood Federation of America's Collaborative Fundraising Program (CFP) to ensure that PPWP's donor communications and activities are aligned and working in tandem with CFP efforts.
  • Collaborate with the Donor Database Coordinator to ensure all prospect/donor cultivation, stewardship, and solicitation strategies are entered into the donor database.
  • Manage timely donor acknowledgment and gift acceptance in collaboration with the Donor Database Coordinator and Director of Individual Giving.
• Event Management
  • Plan, implement, and manage quarterly fundraising events as well as collaborate with the Director of Individual Giving on donor House Parties and other cultivation/stewardship events.
  • Lead all pre-event and day-of logistics for PPWP's special events, including tracking RSVPs, managing event timelines, coordinating with vendors and staff, and serving as the primary point of contact for attendee communication.
  • Assist the VP of Development with planning PPWP's Annual Spring Gala, the Bans Off Our Bodies Benefit.
  • Serve as the community contact for third-party fundraising events.
  • Collaborate with the Donor Database Coordinator to ensure all event information related to donor stewardship and cultivation is captured into the donor database.

Skills and Abilities

Education

• Bachelor's degree in a related field preferred (Nonprofit Management, Communications, Business Administration, or Public Relations)

Experience

• Minimum of 3-5 years of experience in fundraising, donor relations, or nonprofit development
• Demonstrated experience managing individual giving programs, including annual giving and appeals.
• Experience with digital and direct-response fundraising.
• Experience using donor database/CRM systems to track and analyze donor activity.
• Experience with Salesforce or DonorPerfect preferred.

Skills

• Manage and organize multiple deadline-oriented projects.
• Produce clear, accurate, and persuasive communications that reflect high attention to detail.
• Work independently and take the initiative.
• Ability to handle sensitive, confidential materials and situations.
• Ability to work flexible hours, including evenings and weekends as events require.
• Strong interpersonal skills with the ability to interact with staff, board members, volunteers, and the public in a positive and professional manner.
• Excellent communication skills, including written, verbal, and presentation skills.
• Ability to prioritize and problem-solve under deadlines and pressure.
• A high degree of integrity that garners the trust and respect of others.
• Committed to contributing to an organizational culture built on trust, vulnerability, and support.
• Commitment to creating a culture of inclusion and treating all colleagues,