Animal Rescue Front Office

Helping Animals Live and Overcome; Sebastian (FL); On-site; USD 21,000 - 25,000; Part time

Benefits offered by this job

Employee discounts

Job summary

H.A.L.O. Animal Rescue is seeking a friendly, compassionate front office team member in Sebastian, FL.

The role involves guiding visitors through services, answering phones and emails, assisting with adoptions and applications, handling payments and donations, and keeping the front office organized. This hands-on, fast-paced position requires someone who can lead conversations when needed, communicate clearly, and stay calm under pressure while supporting a team that cares deeply about animals

Responsibilities

• Greeting and guiding visitors through our services and processes
• Answering phones/emails and providing clear, accurate information
• Assisting with adoptions and applications
• Handling payments and donations
• Keeping the front office clean and organized
• Performing basic animal care tasks (including nail trims — training provided)
• Data entry and general office support

Job description

Benefits:

• Employee discounts

What the Job Feels Like:

• Busy, sometimes loud (yes, lots of barking!)
• A mix of happy moments and emotionally challenging ones
• Team-oriented, where everyone supports each other
• A role where you’ll need to think on your feet and stay composed

H.A.L.O. Animal Rescue is looking for someone special to join our front office team — someone who brings both compassion and confidence to the table.

If you love animals, enjoy working with people, and can communicate clearly (even in challenging moments), this could be a great fit for you.

This role is incredibly rewarding, but it’s also fast-paced, hands-on, and requires someone who is comfortable taking the lead in conversations and situations when needed.

What You’ll Be Doing:

• Greeting and guiding visitors through our services and processes
• Answering phones/emails and providing clear, accurate information
• Assisting with adoptions and applications
• Handling payments and donations
• Keeping the front office clean and organized
• Performing basic animal care tasks (including nail trims — training provided)
• Data entry and general office support

Animal Handling Expectations (Important):

We provide training for nail trims and safe handling, but this is a hands-on role:

• You may get scratched during nail trims
• Some animals are fearful or resistant
• Some may attempt to bite or require firm, proper restraint

Confidence, awareness, and the ability to stay calm and in control are key.

We’re Looking For Someone Who:

• Is friendly and empathetic, but not afraid to speak up or set boundaries
• Can handle difficult or emotional conversations with professionalism
• Is comfortable making decisions and guiding interactions, not just observing
• Works well with a team and communicates openly
• Stays organized and focused, even when things get hectic

If you tend to avoid interaction or prefer a quiet work environment, this position likely won’t be the right fit.

Schedule:

• Part-time (2-3 days/week) -- with opportunity to later become full-time for the right candidate.
• 8:45 AM – 5:10 PM
• Some flexibility required

Pay:

Typical starting pay is $15/hr with opportunity for raises.

This is a chance to be part of a team that truly makes a difference every day — for both animals and the people who love them.

If that sounds like you, we’d love to hear from you!