Analyst, Sponsored Projects & Funds

Rockefeller Philanthropy Advisors; New York (NY); Hybrid; USD 100,000 - 104,000; Full time

Benefits offered by this job

Health coverage

Retirement benefits

Paid leave

Tuition reimbursement

Professional development

Job summary

Rockefeller Philanthropy Advisors is seeking an Analyst, Operations Specialist SP&F to provide operational support for a portfolio of client relationships. The role leads grantmaking, contract administration, expense reimbursements and other tasks.

The analyst will train staff and suggest improvements, operating with significant independence to meet objectives. Applicants should have experience in operations and client service within the nonprofit sector, familiarity with CRM systems, and the

Qualifications

• Bachelor’s degree or equivalent experience.
• 5-7 years of experience in operations, office support, and client service.
• Experience with project management and managing competing priorities in a fast-paced environment.
• Familiarity with the nonprofit sector, including grantmaking or nonprofit operations.
• Experience with CRM and comfort in learning new technologies.

Responsibilities

• Grant Management Support: manage grantmaking review processes and track with internal stakeholders.
• Project Risk and Issue Resolution: identify and resolve risks and dependencies.
• Document Preparation: organize and summarize data for reports using office software.
• Project Operational Coordination: track project expenses and connect staff to resources.
• Client Relationship Management: build relationships and respond to inquiries promptly.
• Internal Communications: lead inquiries and support problem-solving.
• Continuous Improvement: review operations and implement improvements.
• Contract Management: develop and administer contracts using templates and systems.

Skills

Project management

Client service

Communication

Education

Bachelor's degree or equivalent experience

Tools

CRM systems

Job description

Company Overview

Rockefeller Philanthropy Advisors (RPA) is a nonprofit organization that advises on and manages more than $400 million in annual giving by individuals, families, corporations and major foundations. RPA facilitates grantmaking to nearly 70 countries and serves as a fiscal sponsor for over 120 projects.

Role Overview

The Analyst, Operations Specialist SP&F provides operational support for a portfolio of client relationships and leads activities such as grantmaking, contract administration, expense reimbursements, and other operational tasks. The analyst is an expert on RPA’s internal systems and processes, trains project staff, and suggests enhancements to existing tools and processes. The role functions with significant independence to achieve stated objectives.

Accountabilities

1. Strategic Leadership & Management
2. Fiscally Sponsored Projects and Funds
3. Global Philanthropic Portfolio
4. Client Development & Engagement
5. Regulation (HR, Operations, Program, Legal)
6. Revenue Forecasting
7. Program/Project Management

Core Accountabilities

• Grant Management Support – Lead and manage the grantmaking review processes, share funding requirements with internal stakeholders, and ensure timely responses to clients and potential grantees. Utilize internal grantmaking system for client communication and tracking including proposals, due diligence, award letters, grant agreements, and monitoring of assigned grants.
• Project Risk and Issue Resolution – Guide and support the resolution of risks, issues, dependencies, and constraints associated with projects, escalating when appropriate. Develop, agree on, and execute solutions to overcome obstacles.
• Document Preparation – Organize and prepare complex documents using standard office software, gathering and summarizing data for special reports.
• Project Operational Coordination – Ensure effective tracking and approval of project expenses, provide systems training, and connect sponsored project staff to resources such as credit card procurement.
• Client Relationship Management – Build strong client relationships and respond to inquiries promptly, ensuring trust and credibility among project partners.
• Internal Communications – Lead inquiries and requests, and participate in problem‑solving for Sponsored Projects as requested.
• Continuous Improvement – Continuously review existing operations in the analyst’s area of work and suggest and implement innovations to support client needs and operational efficiency.
• Contract Management – Develop and administer contracts for Sponsored Projects utilizing RPA templates and systems; escalated complex contracts to Grants Management and/or Legal as required.

Complexity and Problem Solving

• Requires advanced skills and experience to solve complex issues; acts as project representative in coordinated problem resolution.
• Work reviewed at project completion rather than continuously; uses knowledge and skills to assess and manage project‑related risks.
• Communicates clearly and provides technical guidance without supervision.

Desired Qualifications and Experience

• • A bachelor’s degree or equivalent experience.
• • 5‑7 years of experience in operations, office support, and client service.
• • Experience with project management and managing competing priorities in a fast‑paced environment.
• • Familiarity with the nonprofit sector, including grantmaking or nonprofit operations.
• • Experience with CRM and comfort in learning new technologies.

Travel Requirements

• Some travel may be required.

Compensation & Benefits

• $100,000 – $104,000 salary per year.
• Health coverage, retirement benefits, paid sick leave, vacation and holidays, tuition reimbursement, and access to professional development resources.

Equal Opportunity Employer

RPA is an equal opportunity employer and welcomes applicants of all backgrounds. The organization is committed to inclusion, diversity, and a culture of belonging and acceptance.