Analyst, Office of the CEO

CastleOak Securities; New York (NY); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Commuter benefits

401(k) with company match

Charitable contribution match program

Hybrid Workplace

Company-paid life insurance, short- &/

long-term disability insurance

Paid time off

Job summary

CastleOak Securities, L.P. is seeking a sharp Analyst to support the Office of the CEO in a hybrid role in New York, NY.

The position blends executive administrative duties with analytics, project coordination, and business operations to help senior leaders move initiatives forward. The ideal candidate is proactive, discrete, and organized, capable of balancing administrative execution with research, analysis, and cross-functional follow-through.

Qualifications

• Excellent written and verbal communication.
• Proactive and detail-oriented with strong organization.
• Ability to handle confidential information.
• Comfortable working with senior leaders and cross-functional teams.

Responsibilities

• Provide administrative, scheduling, and daily coordination support for the CEO.
• Prepare agendas, meeting materials, and trackers.
• Conduct research and gather information for CEO projects.
• Assist with basic analysis using Excel, PowerPoint.
• Coordinate internal meetings, events, and travel logistics.
• Prepare concise summaries and status updates for initiatives.
• Utilize Outlook, Word, Excel, PowerPoint, Teams to improve workflow.

Skills

Executive support

Analytical mindset

Strong organization

Excellent communication

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Teams

Job description

CastleOak Securities, L.P. (“CastleOak”) is a premier boutique investment bank focused on providing capital markets services to a broad array of corporate, governmental and institutional clients. Headquartered in New York City, the firm specializes in primary and secondary sales and trading of fixed income, equity, and money market securities, as well as financial advisory (including M&A and private placements). Since its founding in 2006, CastleOak has assisted its clients on public offerings totaling over $4 trillion. CastleOak's professionals average 20 years of successful Wall Street experience and ongoing working relationships with some of the largest global corporations.

We offer a competitive total rewards package including:

• Health insurance: competitive medical, dental, and vision programs
• Commuter benefits
• 401(k) with a company match
• Charitable contribution match program for employees
• Hybrid Workplace
• Company-paid life insurance, short-term and long-term disability insurance
• Paid time off: vacation, personal days, sick leave, etc.

Role Overview

We are seeking a sharp, highly organized, technology-savvy Analyst to support the Office of the CEO. This hybrid role combines traditional executive administrative support with analytical, project coordination, project management, and business operations responsibilities. The position is ideal for someone who is eager to learn how a financial services business operates, comfortable working with senior leaders, and interested in building strong skills in executive support, business analysis, communication, project management, and cross-functional follow-through.

The ideal candidate is proactive, intellectually curious, polished, detail-oriented, and comfortable balancing hands‑on administrative execution with research, analysis, and project support. This role requires discretion, strong judgment, excellent organization, and the ability to anticipate needs, think a few steps ahead, and pivot quickly when plans change. The person in this role should be comfortable creating backup plans, solving logistical issues in real time, and turning information into clear summaries, action items, and next steps for the CEO and senior leadership team.

Key Responsibilities

• Provide administrative, scheduling, and daily coordination support for the CEO and/or senior executives, including calendar management, meeting logistics, travel, expenses, and document preparation.
• Support the Office of the CEO by helping organize priorities, track follow-ups, prepare agendas, and ensure meetings are supported with accurate materials and clear next steps.
• Prepare concise summaries, briefing notes, meeting recaps, action item trackers, and status updates for internal initiatives, executive meetings, and firm‑wide priorities.
• Conduct research and gather information to support CEO office projects, business updates, client or market preparation, internal planning, and special initiatives.
• Assist with basic analysis using Excel, PowerPoint, and other tools, including organizing data, updating trackers, identifying trends, and preparing clear summaries for review.
• Draft, edit, and format emails, presentations, reports, talking points, and other communications with attention to tone, accuracy, audience, and confidentiality.
• Coordinate internal meetings, leadership touchpoints, client‑facing meetings, employee events, and firm initiatives, including planning timelines, room setup, technology, catering, agendas, materials, participant details, and day‑of execution.
• Apply intuitive planning and sound judgment to anticipate potential issues, develop backup plans, adjust logistics quickly, and keep meetings, events, and executive priorities moving smoothly when circumstances change.
• Support event planning from concept through execution, including coordinating invitations, vendor or venue details, attendee communications, run‑of‑show documents, supplies, catering, technology needs, and post‑event follow‑up.
• Support project management across CEO office initiatives by helping define next steps, track owners and deadlines, monitor deliverables, organize status updates, and keep cross‑functional projects moving forward.
• Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other productivity tools to improve organization, workflow, reporting, and communication across the Office of the CEO.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.

What We’re Looking For

• Highly organized, detail-oriented, dependable, and able to manage multiple priorities with strong follow‑through.
• Strong analytical mindset, with the ability to gather information, organize data, identify key points, and communicate findings clearly.
• Comfortable with Excel, PowerPoint, Outlook, Word, Teams, and technology‑enabled productivity tools; interest in learning AI‑enabled tools is a plus.
• Excellent written and verbal communication skills, with the judgment to tailor messages for executives, employees, clients, vendors, and external partners.
• Curious about business, financial services, leadership decision‑making, and how priorities move from strategy to execution.
• Proactive and resourceful, with a willingness to take ownership, ask good questions, and improve processes over time.
• Interested in project management as a potential career path, with a desire to learn how to organize workstreams, manage timelines, communicate status, and help teams move from planning to execution.
• Polished, discreet, service‑oriented, and comfortable working around senior leaders and confidential information.
• Administrative, office support, internship, client service, business operations, research, finance, professional services, or related experience is preferred. Strong candidates with transferable skills will be considered.

Why This Is a Great Opportunity

• Gain direct exposure to the Office of the CEO and learn how senior leaders manage priorities, decisions, communications, and execution.
• Build a strong foundation in executive support, business analysis, project coordination, project management, meeting preparation, and internal communications.
• Develop practical project management skills by learning how to clarify objectives, organize workstreams, track action items, follow up with stakeholders, and help ensure initiatives move forward.
• Develop business acumen in a lean financial services/capital markets environment where individual contribution is visible and valued.
• Use technology, organization, and analytical thinking to help the CEO office operate more efficiently and stay focused on high‑priority work.
• Grow into a trusted role with the potential to expand responsibilities over time based on performance, business needs, and mutual fit.
• Location: New York, NY
• Work Type: Full‑time, Hybrid (3 days in‑office, 2 days remote)
• Compensation: $70,000 - $95,000 base salary, eligible for a performance‑based discretionary bonus
• Core Benefits: Company‑paid $300,000 life insurance policy, alongside comprehensive health and retirement packages.

NYC Pay Range: $70,000 USD - $95,000 USD

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, marital status, medical condition (including pregnancy and related conditions), physical or mental disability, protected veteran status, and/or any other characteristic protected by law.

Please do not solicit employees of the firm directly regarding open positions.