Analyst - Accounts Receivable

CSS; Pittsburgh (Allegheny County); On-site; USD 42,000 - 70,000; Full time

Job summary

CSS is seeking an Analyst - Accounts Receivable to record and verify payments, post and reconcile accounts, and run routine delinquency reports. You will work under senior staff, with exposure to Oracle, AS/400 and Microsoft Dynamics/DAX systems.

The role emphasizes accuracy, confidentiality, and teamwork in a fast-paced environment. The position requires a High School Diploma, 1 year of MS Office experience, and familiarity with AR modules.

Qualifications

• High School Diploma or Equivalent required; Bachelor's degree preferred.
• 1 year of Microsoft Office products (Outlook and Excel) experience required; 3 years preferred.
• 1 year of Oracle, AS/400, DAX, or other ERP accounts receivable module, specifically cash application preferred.
• Basic knowledge of accounting reconciliations and accounts receivable preferred.
• Ability to remain calm in a high‑pressure productivity environment with tight deadlines.
• Overtime may be required during monthly close and statement cutoffs.
• Proficient with data entry using 10-key calculator or numeric keypad.
• Strong verbal communication skills required.
• PC Windows experience required; Excel with VLOOKUP and Pivot Tables preferred.
• Customer service orientation and teamwork required.

Responsibilities

• Manages daily transmission files (about 30) through processing steps.
• Posts and applies receipts (checks, card, ACH, wire) to customer accounts in multiple systems.
• Performs investigation and resolution of cash application issues to ensure payments complete.
• Reconciles funds received to bank deposits.
• Prepares entries when customer takes a miscellaneous deduction.
• Transfers funds to correct AR system when misposted or comingled with invoices.
• Maintains confidentiality of client data and procedures.
• Interfaces with customers, financial services, and branches to apply receipts.
• Assists in resolving unidentified payments with financial services and customers.

Skills

Excel

Cash application

Attention to detail

Communication

Team player

Education

High School Diploma

Bachelor's degree in related field

Tools

Oracle ERP

AS/400

Microsoft Dynamics/DAX

Job description

As an Analyst - Accounts Recievable, you will be responsible for recording and verifying payments received by the company accurately and promptly. You will post, update, and reconcileaccounts using applicable systems. You will prepare routine reports of delinquent or problem accounts. You may provide verification of payment to customers and others as needed. You will possess a moderate understanding of general aspects of the job. You will work under the close direction of senior personnel in the functional area.

Responsibilities

• Manages daily transmission files (approximately 30) through processing steps. Reviews incoming receipts and remittance advices to determine application to accounts receivable system and handle exceptions appropriately.
• Posts and applies receipts (checks, credit card, ACH and wire) to customer accounts receivable account via data processing functions in various systems (Oracle, AS/400, Microsoft Dynamics/DAX).
• Performs extensive research, investigation, analysis, escalation and resolution of cash application issues to ensure all cash and payments are completed.
• Reconciles funds received to bank deposits.
• Prepares required entries and supporting details when customer takes a miscellaneous deduction.
• Identifies funds needed to be transferred to other account receivable systems if receipt was deposited into incorrect account or comingled with invoice payments.
• Adheres to department policies and procedures.
• Maintains confidentiality regarding client data, documents and procedures.
• Interfaces with customers, financial services team members, and branches to determine appropriate receipt remittance application.
• Assists in resolving unidentified payments with financial services team and customers.

Qualifications

• High School Diploma or Equivalent is required;Bachelors’ Degree in a related field is preferred.
• 1 year of Microsoft Office products (Outlook and Excel) experience is required; 3 years preferred.
• 1 year of Oracle, AS/400, DAX, or other ERP accounts receivable module, specifically cash application is preferred
• Basic knowledge ofaccounting reconciliations andaccountsreceivable is preferred.
• Ability to remain calm and work in an intense productivity environment with tight deadlines is preferred.
• Ability to work overtime as needed (as monthly volume requires including but not limited to statement cutoff dates and month end which is mandatory overtime) is preferred.
• Effective and efficient use of a 10-key calculator or numerickeypadfor data entry is preferred.
• Strong oral communication skills is required.
• PC Windows experience is required.
• Excel experience is required (V-look up and pivot table functions preferred).
• Customer service oriented is required.
• Team Playeris required.
• Ability to work independently with little or no supervision is required.