Analyst, Accounts Payable

Gotham Greens; City of Niagara Falls (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Gotham Greens is seeking an Accounts Payable Analyst to join the Finance team. You will manage invoice processing across 12 greenhouse locations, ensure proper GL coding, and maintain vendor relationships.

The role involves collaboration with the Accounting Manager to support month-end close and inventory reconciliation. The ideal candidate has 3+ years of AP experience, strong Excel skills, and experience with Oracle Fusion or similar ERP.

Qualifications

• Requires 3+ years of Accounts Payable experience, preferably in a multi-entity environment.
• Proficient in Excel including lookups and pivot tables.
• Strong communication with vendors and internal teams at all levels.

Responsibilities

• Process invoices in Oracle Fusion with correct GL coding and segments for all locations.
• Route invoices for approval and follow up on outstanding approvals.
• Handle vendor payment inquiries and remittance requests; reconcile statements.

Skills

Multi-location AP experience

Communication

Time management

Education

Bachelor's degree in Accounting, Finance or related field

Tools

Oracle Fusion

Excel (Pivot, Lookups)

Job description

The RoleGotham Greens is seeking a dynamic Accounts Payable Analyst to join the Finance team. The Accounts Payable Analyst will handle all facets of accounts payable for multiple locations of the company including but not limited to receiving, reviewing, and entering all invoices, requesting weekly statements from vendors, filling out credit and tax applications, maintaining an online filing database and helping establish a document approval workflow. Working closely with the Accounting Manager, this position will help streamline the accounts payable process and help make sure that all invoices are approved, filed, and entered in a timely manner to the correct business branch. The position will also work with the Accounting Manager on month end close and inventory reconciliation. A successful candidate will be exceptional at handling multiple priorities, communicating at all levels, and taking initiative. There will be a lot of room for growth based on the initiative and ownership of the role, as well as the growth of the company.What You'll DoInvoice ProcessingReceive, review and enter invoices in Oracle Fusion with correct GL coding and segments for all 12 greenhousesManage the shared AP mailbox, making sure every invoice is captured, routed for approval and entered on timeRoute invoices to plant managers and department owners for approval and follow up on outstanding approvalsConfirm invoice pricing matches contracts, POs and receipts where applicable, and flag duplicates or amount discrepanciesBuild and maintain upload sheets for high-volume vendors (e.g., Freightzy) to batch invoices into OracleVendor ManagementServe as the primary contact for vendor payment inquiries, past-due notices and remittance requestsRequest and reconcile vendor statements, resolving open items, missing invoices and unapplied creditsUse Claude to build and run vendor statement reviews, comparing statements to Oracle to identify open items, missing invoices and unapplied creditsCollect new vendor setup documents (W-9, credit and tax applications, remit-to details) and maintain vendor records in OracleCollect vendor ACH and wire details and verify any banking changes through known contacts before submitting for approvalPaymentsAssist with check runs and prepare invoices for weekly check, ACH and wire payments for Accounting Manager reviewSend weekly remittance advice to vendors for all paymentsMonth-End Close & ReportingSupport month-end close by making sure all received invoices are entered and accruals are identified before Final APPrepare AP aging and ad-hoc reports by collecting, analyzing and summarizing account information and trendsControls, Audit & Process ImprovementProvide supporting documentation for the year-end audit, including payables samplesMaintain organized electronic records of invoices, vendor documents and payment supportFollow internal controls, policies and procedures in day-to-day workUse AI and automation tools to speed up invoice processing and vendor follow-upOther duties as assignedWho You AreQualificationsBachelor's degree in Accounting, Finance or a related business field3+ years of Accounts Payable experience, ideally in a multi-entity or multi-location environmentExperience with Oracle Fusion or a comparable ERPProficient in Excel, including lookups and pivot tablesClear, professional communication with vendors and internal teams at all levelsStrong attention to detail, organization and record keepingAble to manage multiple priorities and deadlinesSound judgment handling confidential and sensitive informationNice to HaveExperience in CPG, fresh produce or perishablesWho We AreGotham Greens is on a mission to transform how and where fresh produce is grown. We are a pioneer in urban indoor agriculture and a leading fresh produce and food company. Through our national network of local high-tech farms, Gotham Greens delivers fresh, long-lasting and delicious leafy greens, herbs, salad dressings and pesto dips. all year round to retail, restaurant and foodservice customers. Founded in 2009, the company opened its first greenhouse in Brooklyn, N.Y., shortly thereafter. Today, Gotham Greens operates +1,500,000 square feet of high-tech greenhouse in 12 locations across nine U.S. states.Our team of 600+ full-time team members are hard-working, supportive and passionate about sustainable urban agriculture. We work to create an environment that is caring, fun and collaborative. Gotham Greens is proud to be an Affirmative Action/Equal Opportunity Employer. We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. Applicant interest only; please no external recruiters.gothamgreens.com#GothamGreensJobs